| Description | We seek a highly detail-oriented legal billing specialist with at least three years of billing experience in a law firm to join our collaborative administration team. Responsibilities include: Attending to items in both individual and shared email inboxes in a timely and organized manner. Assisting partners with billing activities including but not limited to: Reviewing processing and importing out-of-pocket expenses such as foreign counsel bills FedEx UPS and other shipping charges into internal billing system Ensuring USPTO fees have been recorded Preparing and submitting client invoices through email or client e-billing system ensuring all client guidelines are met Preparing and uploading LEDES files into client electronic billing systems Reviewing and attending to all electronic billing rejections in a timely manner Providing coverage for other billing specialists during absences Building reports in Excel per partner and client request Requesting applying and reporting on client retainer funds Keeping track of each client’s billing guidelines and maintaining internal documentation on the same Meeting deadlines for client accrual requests invoice submissions and rate notifications Other administrative projects as assigned ABOUT YOU The successful candidate will possess excellent written and communication skills and strong organizational skills. Because our firm operates across many states and with cloud-based systems we require the ability to work independently and communicate effectively with the senior billing specialist the director of operations and finance and partners in different offices. A high level of proficiency with computer systems and databases and excellent Microsoft Office skills with a focus on Excel and Outlook are required. Previous experience utilizing billing software programs are also a prerequisite. ABOUT US A group of former big law attorneys founded McNeill in 2014 and continue to practice high value strategic patent prosecution and client counseling in a smaller firm environment. Our attorneys are nationally recognized leaders in chemistry and life sciences patent prosecution and counseling and the firm has been ranked as a recommended firm for patent prosecution for multiple years. We love what we do! We work with the best and brightest innovative clients at the cutting edge of biotechnology and chemistry. This is a unique opportunity to contribute to a big firm level environment while benefiting from the firm's strong commitment to reasonable work hours family-friendly atmosphere and respect for employee work-life balance. We are committed to equity and inclusion across race gender sexual orientation national origin identity religion and experience. The firm has never had a central brick-and-mortar location and instead uses advanced cloud-based networking capabilities. This eliminates commuting and allows us to hire the best candidates from different locations. Salary commensurate with experience. We offer comprehensive and generous benefits including health insurance dental insurance vision insurance disability insurance life insurance wellness programs an Employee Assistance Program (EAP) and alternative work schedules (the option to work a compressed workweek) after a minimum tenure of one year for eligible employees. The firm also provides a competitive salary 401(k) plan with generous matching component four weeks of paid time off earned on a pro rata basis throughout the year generous paid parental leave bereavement leave and twelve paid holidays including the employee’s birthday. Eligible employees may elect to make pre-tax contributions to a flexible spending account or a health savings account. We provide home office equipment. We support professional development by providing training. Compensation range: $35-40 per hour Contact Please submit a resume cover letter salary requirements and desired schedule. Candidates may apply from AZ CA CO FL GA IL KY MD MA MI MN NJ NH NC NY NV OH OR PA RI SD TN UT VA WA and WI. The successful candidate will work from their own home office. McNeill PLLC does not accept resumes through search firms or other third parties. We only accept resumes directly from candidates who are interested in joining our firm. Those applicants requiring reasonable accommodations to the application and/or interview process should notify the human resources manager. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the US. For more information about E-Verify please go to www.dhs.gov/e-verify. Massachusetts law requires we make the following statement: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. We do not use lie detector tests for our employees in any state. Job Type: Full-time Pay: $35.00 - $40.00 per hour Benefits: 401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Parental leave Referral program Retirement plan Vision insurance Work from home Application Question(s): Did you provide a cover letter? Please be sure to provide a cover letter. Rate your Microsoft Excel experience level from 1 (beginner) - 5 (expert) Rate your Microsoft Outlook experience level from 1 (beginner) - 5 (expert) Experience: law firm billing: 3 years (Required) Work Location: Remote |