| Description | We are seeking a highly organized and resourceful Remote Executive Assistant & Operations Specialist to support the keynote speaker and consultantin running and scaling her business. This role blends executive support client coordination event logistics marketing operations and systems management. The role begins part-time (20 hrs/week) with the possibility to grow into a full-time position as scope expands. Why This Role? Remote & flexible – contribute professionally while working from home. Impactful work – support a business focused on leadership speaking and client transformation. Room to grow – expand into full-time or specialize in marketing operations or client relations. Key Responsibilities: Event & Client Support Event logistics: Coordinate travel lodging shipping run-of-show details onsite support materials and media collection. Speaking & workshops: Prepare/send pre-event materials confirm AV needs gather audience info manage surveys and send thank-you notes. Client coordination: Schedule coaching and speaking sessions send intake forms track renewals and provide light client communication. Executive & Administrative Support Manage calendar protect focus/travel time flag high-priority emails and coordinate scheduling. Track invoices payments and expenses follow up on outstanding balances. Maintain updated bios headshots and deadlines for proposals/pitches. Marketing & Content Operations Format schedule and distribute monthly newsletters maintain mailing lists. Maintain CRM records in Pipedrive and Kit.com (clients testimonials media pipelines). Research associations chapters and industry events build lead lists and outreach calendars. Build/schedule campaigns support re-engagement with past clients and track performance. Maintain speaker bureau profiles (e.g. E-Speakers) and draft press releases. Update website content metadata and SEO performance (basic WordPress). Repurpose content: upload recordings draft email/social copy pull quotes and create short-form pieces. Design graphics for lead magnets one-pagers and event materials (primarily in Canva). Draft and schedule captions/posts clip recordings for social media ensure consistency with brand voice. Systems & Organization Manage digital assets and folders for easy retrieval. Document workflows and SOPs in Notion. Maintain organized accessible databases and project systems. Preferred Experience Productivity & Docs: Microsoft Word PowerPoint Notion Web & Marketing: WordPress (basic SEO) Canva ConvertKit CRM & Ops: Pipedrive databases Media & AI Tools: CapCut Descript ChatGPT Claude Strong written communication (C2/native level). Prior experience supporting speakers/authors is a plus not required. Ideal Candidate Traits Highly organized and detail-oriented. Flexible and resourceful comfortable managing varied tasks. Self-starter with strong follow-through. Comfortable balancing immediate tasks with long-term projects. Results-focused with timely responses (<24h turnaround). Role Details Type: Part-Time (20 hrs/week) with potential to expand to Full-Time. Growth Path: Role may expand to full-time or split into two specialized part-time positions depending on workload and fit. Job Type: Part-time Pay: $15000.00 - $18000.00 per month Expected hours: 20 per week Work Location: Remote |