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IBM Watson Assistant - Chatbot| Mid (Remote)

Remote Brazil

. Responsabilidades e atribuições Desenvolver manter e evoluir nodes intents entidades e exemplos de treinamento no IBM Watson Assistant v2. Criar e validar fraseologias garantindo clareza consistência e aderência às regras de negócio. Estruturar e padronizar semanticamente intents entidades e fluxos conversacionais. Mapear regras de negócio e transformá-las em jornadas conversacionais eficientes e intuitivas. Integrar e consumir APIs REST dentro dos fluxos do Watson Assistant. Utilizar JavaScript no Watson Assistant v2 para implementação de lógicas manipulação de variáveis e tratamento de informações. Aplicar expressões regulares (RegEx) para captura validação e tratamento de dados em entidades. Identificar e solucionar conflitos entre intents e problemas relacionados à acurácia do modelo conversacional. Realizar curadoria de conversas e propor melhorias para aumentar a qualidade e precisão das interações. Refatorar jornadas conversacionais legadas buscando maior organização performance padronização e manutenibilidade. Gerenciar workspaces de Desenvolvimento Homologação e Produção incluindo versionamento e backups. Participar de processos de deploy releases e validações nos diferentes ambientes. Realizar code reviews e contribuir para a evolução das boas práticas técnicas do time. Elaborar e manter documentação técnica relacionada a fluxos APIs integrações e regras de negócio. Trabalhar em parceria com profissionais de Curadoria UX Writing Backend QA e Produto. Participar do levantamento e análise de requisitos junto às áreas técnicas e de negócio. Contribuir com decisões técnicas e iniciativas de melhoria contínua da plataforma conversacional. Requisitos e qualificações Experiência sólida com IBM Watson Assistant v2. Experiência no desenvolvimento e manutenção de chatbots e jornadas conversacionais em escala. Domínio na criação e gestão de intents entidades nodes e exemplos de treinamento. Experiência com integração e consumo de APIs REST dentro do Watson Assistant. Conhecimento prático de JavaScript aplicado ao Watson Assistant v2. Capacidade de interpretar regras de negócio e transformá-las em jornadas conversacionais. Experiência com gestão de workspaces e ambientes Dev/Homolog/Produção. Vivência com processos de deploy versionamento e releases. Habilidade para elaboração de documentação técnica de fluxos integrações e regras de negócio. Conhecimento básico em Jira e Confluence. Boa comunicação e capacidade de interação com times técnicos Produto e stakeholders de negócio. Compass UOL is a global firm and part of the AI Revolution Company together transforming organizations using Artificial Intelligence Generative AI and other of today’s most advanced technologies. We equip our team with proprietary and external AI-driven tools to design and build digital-native platforms integrating cutting-edge technologies and enabling companies to innovate transform their businesses and drive success in their markets. To achieve this we attract and develop the best talent creating opportunities that enhance people’s lives and highlight the positive impact of disruptive technologies. We empower borderless talent and promote knowledge and opportunities in the latest market trends driving significant personal and professional growth. Join us and be part of the AI-driven revolution.

Executive Assistant to Chief Financial Officer (Remote)

Job title Executive Assistant to the CFO Type of employment Full Time Shift Schedule 600AM-300PM EST A finance-focused Executive / CFO Assistant role supporting the company with financial reporting bank reconciliation AP/AR AI process automation social media marketing product promotion and executive communications. This role is ideal for someone with strong accounting knowledge construction or contracting industry experience excellent communication skills and the ability to support both financial operations and business growth activities. About the Company The company is a custom furniture and installation company located in Quakertown Pennsylvania featuring custom-made office furniture for lawyers and other executives. After new owners purchased the business two years ago they have focused on a workstation and office suite for a very large law firm in the USA. However they are now looking to expand their operations and grow their customer base and product offering. They are looking for an individual with a strong financial background who can drive the accounting budgeting and inventory so the owners can focus on production and sales. Objective of this role Support the executive/CFO function with a strong focus on accounting financial reporting bank reconciliation AP/AR budgeting and financial organization Maintain accurate accounting records and help leadership monitor the company's financial position Support budgeting and inventory-related financial tracking to give leadership better visibility into the business Improve financial and administrative workflows through AI tools automation and organized processes Maintain strong follow-through across assigned responsibilities and help prevent tasks from slowing down or being left unfinished Track planned content and help make sure content continues to be created and published consistently Support AI-assisted content development when needed with guidance and input from leadership Help develop processes that make the furniture business more successful so the company can continue to grow and develop international partnerships Responsibilities Financial reporting and accounting support Prepare and organize financial reports for leadership review Support reporting related to income expenses cash flow accounts payable accounts receivable budgeting and overall business performance Maintain accurate financial records and make sure information is organized and easy to review Assist with day-to-day accounting tasks and financial documentation Help leadership maintain visibility into financial activity and identify items requiring follow-up Bank reconciliation Perform daily reconciliation of bank accounts and review transactions for accuracy Match payments deposits expenses and account activity in QuickBooks Identify discrepancies missing entries or unusual transactions Coordinate corrections or follow-ups as needed Maintain consistent reconciliation processes and documentation Accounts payable and accounts receivable Manage and support AP/AR workflows including invoice tracking vendor payments customer billing and payment follow-up Maintain organized records of invoices receipts payments and outstanding balances Assist with collections follow-up or payment reminders as directed Make sure bills and receivables are tracked accurately and on time Follow up on outstanding financial items until they are resolved Budgeting and inventory support Assist leadership with organizing and monitoring budgets and financial information Help maintain accurate financial information related to inventory Track financial information needed to support purchasing production and business planning Keep budgeting and inventory-related records organized and up to date AI process automation Use AI tools such as ChatGPT and Claude to improve productivity reporting documentation communication and workflow efficiency Identify repetitive finance and administrative tasks that can be simplified or automated Create templates summaries reports or process documents using AI tools Support leadership in building cleaner and more efficient business processes Assist with AI-supported content development when needed Content publishing and follow-through Track planned company content and make sure publishing activities continue consistently Follow up with the appropriate individuals when content photos project information or other materials are needed Help prevent content activities from slowing down or stopping after they have been started Maintain accountability around content deadlines and publishing schedules Assist with AI-supported content development when needed while leadership or a separate marketing resource may handle primary content creation Focus on coordination consistency and follow-through rather than owning the overall social media strategy Executive and communication support Assist the executive/CFO team with administrative follow-ups communications and task organization Draft organize and send professional communications as needed Help manage internal updates reminders and documentation Follow up on assigned items and help make sure agreed-upon tasks are completed Maintain a high level of professionalism confidentiality and accountability CRM and systems support Use HubSpot to support contact management customer updates internal tracking and coordination Keep records notes and follow-up information accurate and organized Assist with system updates data cleanup and process documentation as needed Required skills and qualifications Strong hands-on accounting experience or accounting knowledge Experience with financial reporting and bank reconciliation Experience supporting accounts payable and accounts receivable workflows Experience using QuickBooks Ability to work accurately with financial records transactions and supporting documentation Strong attention to detail and ability to identify errors or inconsistencies Strong organization and follow-through with the ability to keep recurring responsibilities from falling behind Strong communication skills both written and verbal Experience using AI tools such as ChatGPT and/or Claude Ability to support process automation workflow improvement and organized documentation Ability to manage multiple finance administrative and operational responsibilities Comfortable handling confidential financial and business information Industry experience is required Preferred skills and qualifications Experience supporting a CFO executive business owner or finance leader Experience working in contracting construction trades home services furniture or a related industry Experience supporting budgeting or inventory-related financial tracking Experience using HubSpot for CRM or customer tracking Experience using AI tools to improve accounting reporting administrative or content-related processes Experience coordinating recurring tasks deadlines or publishing schedules Prior experience in an Executive Assistant Finance Assistant Bookkeeper Accounting Assistant or Operations Assistant role

Bilingual Virtual Executive Assistant (Remote)

You've already led teams. Now lead high-level executives. If you've been a Supervisor Team Lead Operations Manager Quality Lead Trainer or Account Manager and are looking for a change of scenery you already know how to think on your feet manage chaos and keep things moving when no one's watching. We want that energy supporting one US or Canadian startup executive instead of a 30-agent floor. At Viva our mission is to create real career opportunities for women across Latin America. We hire regardless of gender but the impact is intentional when women thrive economically families and communities do too. This is a full-time remote role based anywhere in Mexico Colombia Ecuador Costa Rica Honduras Guatemala El Salvador or Nicaragua. What you'll actually do Admin Own the executive's calendar inbox meetings travel expenses and event planning. Operational I mprove workflows data analysis reports SOPs documentation projects and internal coordination. What we're looking for 2+ years in a leadership role Customer Service (Supervisor Team Lead Operations Manager Quality Lead Trainer Account Manager or similar) C1 English written and spoken At least one role with 2+ year tenure Comfortable with Google Workspace Slack Notion and AI enthusiast Proactive by default not by request What you get $1200 USD/month base up to $1600 USD/month total. Raises every 6 months. Fixed schedule no overtime no weekends. Paid holidays vacation sick days and family care days. Paid parental leave. Global health insurance. 100% remote forever. 5-week paid training. Real growth paths Sr. EA CSM Chief of Staff. 4.7/5 on Glassdoor. The team actually means it. Our process takes about 6 days. We onboard every Monday. 🔎 Important Notice All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g. Instagram Facebook) please report them to careers@execviva.com . We never request payments or personal information from candidates.

Virtual Executive Assistant (Remote)

You've already led teams. Now lead high-level executives. If you've been a Supervisor Team Lead Operations Manager Quality Lead Trainer or Account Manager and are looking for a change of scenery you already know how to think on your feet manage chaos and keep things moving when no one's watching. We want that energy supporting one US or Canadian startup executive instead of a 30-agent floor. At Viva our mission is to create real career opportunities for women across Latin America. We hire regardless of gender but the impact is intentional when women thrive economically families and communities do too. This is a full-time remote role based anywhere in Mexico Colombia Ecuador Costa Rica Honduras Guatemala El Salvador or Nicaragua. What you'll actually do Admin Own the executive's calendar inbox meetings travel expenses and event planning. Operational I mprove workflows data analysis reports SOPs documentation projects and internal coordination. What we're looking for 2+ years in a leadership role Customer Service (Supervisor Team Lead Operations Manager Quality Lead Trainer Account Manager or similar) C1 English written and spoken At least one role with 2+ year tenure Comfortable with Google Workspace Slack Notion and AI enthusiast Proactive by default not by request What you get $1200 USD/month base up to $1600 USD/month total. Raises every 6 months. Fixed schedule no overtime no weekends. Paid holidays vacation sick days and family care days. Paid parental leave. Global health insurance. 100% remote forever. 5-week paid training. Real growth paths Sr. EA CSM Chief of Staff. 4.7/5 on Glassdoor. The team actually means it. Our process takes about 6 days. We onboard every Monday. 🔎 Important Notice All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g. Instagram Facebook) please report them to careers@execviva.com . We never request payments or personal information from candidates.

Amazon Brand Management Assistant (Philippines, Remote)

Who We Are GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at we're a permanently remote team that runs on integrity proactive candor and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart and we invest in our people for the long haul. The Opportunity We're hiring an Amazon Brand Management Assistant to own the day-to-day mechanics of a marketplace business for an established DTC jewelry and lifestyle accessories brand that sells through Amazon Vendor Central alongside its own e-commerce channels. This is a hands-on operations role at the center of the catalog you'll process and reconcile purchase orders keep inventory and shipment data clean set up and optimize listings and work directly with Amazon and Vendor Central support to unblock issues before they cost sales — while pulling the weekly and monthly reporting the team relies on to make decisions. If you know your way around Vendor Central live comfortably in spreadsheets and take real satisfaction in a catalog that is accurate down to the last product description this role will give you plenty of ownership and a direct line to the people you support. What Your Day-to-Day Will Look Like Purchase Order Management Process Amazon purchase orders pull them into Excel per established templates to allocate inventory and shipping update reports send ship notices and submit invoices — using True Commerce where needed. Vendor Central Troubleshooting Work with Amazon and Vendor Central support to troubleshoot and fix inventory shipment fulfillment and listing issues. Listing & Catalog Optimization Manage and optimize product listings set up new items in Vendor Central chase down missing data submit items and images and review listing quality weekly. Cross-Channel Order Support Work through purchase orders and listings on NuOrder and pull reports from Shopify to compare contrast and update listings. Reporting & Reconciliation Own monthly close inventory reporting and reconciliation from client-provided inputs. Performance Analysis Monitor and analyze e-commerce and marketing campaign data across all channels summarizing performance metrics alongside industry benchmarks. Brand Management Support Assist with other tactical brand management tasks as needed such as managing deals and coupons and updating site and listing content. Daily Communication Run a daily priority check-in and send an end-of-day report. What You Bring Amazon Vendor Central Experience Hands-on experience in Amazon Vendor Central including proven knowledge of working with updating and reporting on purchase orders. Spreadsheet Skills Intermediate Sheets / Excel — exporting data and working comfortably with formulas and v-lookups. Catalog & Content Accuracy Strong attention to detail when updating product descriptions plus the ability to upload and edit digital assets content and listing formatting and to manage new product uploads end-to-end. Cross-Functional Collaboration Experience working across teams to report on and update item availability and the communication skills to keep tasks moving to completion. Process Documentation Experience writing and iterating on role-related SOPs. EST Availability Ability to work a full shift on US Eastern time. Bonus Points if You have Teams and Outlook experience for day-to-day comms You're familiar with the NuOrder platform You know chargebacks and refund management including reporting and optimizations You understand Amazon Vendor Central data and can use it to optimize or increase performance You proactively report on trends and use data to drive decision-making You have some exposure to Amazon PPC campaigns You have some experience with Shopify / Shopify+ to compare contrast and update listings What We Offer At GrowthAssistant you aren't just joining a company you're joining a movement to redefine how the world's best brands scale. We believe that the right talent placed in the right role changes everything — and that starts with how we take care of you. We support your life inside and outside of work with a comprehensive benefits package Fully Remote 100% Remote work environment never fight traffic again Health Coverage HMO or Healthcare Stipend (depending on location) after 90 days of service Time to Recharge 7 Paid Holidays and up to 6 PTO days per year Family First Parental leave after 1 year of service We offer additional incentives for go-getters and proven performers! $25 monthly perfect attendance bonus Performance bonus Anniversary bonus ($100 at 1 year $200 at 2 years) Earn a $300 referral bonus for each candidate you refer who is successfully hired and $500 when you help us identify and close a new opportunity with your client Your Application Roadmap You've applied now let's get to work. Here's the play-by-play Step 1 Resume Screening Our hiring team reviews your experience to see how your unique skills align with our high-growth roles. Step 2 Recruiter Interview If we believe we have a great client match we'll reach out to schedule a human-to-human chat to discuss your career goals experience and what makes you tick. Step 3 Online Assessment This is your chance to shine! You'll complete a role-specific test a personality assessment and your official GA Profile Form so we can represent you. Step 4 Match Interview You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine — it's the final step for many of our roles! Depending on the client there are sometimes 2 additional steps Step 5 15-min Prep Call We've got your back. Before the final round your Recruiter will hop on a quick call to coach you share insider tips and ensure you're 100% ready. Step 6 Client Interview You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression! Join our 100% remote global team today and grow with GrowthAssistant! GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications merit and business need.

Digital Marketing Assistant (Paid Search) w/ $300 Sign-on Bonus! (LATAM, Remote)

Who We Are GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at we’re a permanently remote team that runs on integrity proactive candor and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart and we invest in our people for the long haul. The Opportunity We’re hiring a Digital Marketing Assistant (Paid Search) to join a high-volume performance marketing agency managing paid search programs across a portfolio of clients — executing keyword research launching and optimizing Google and Bing campaigns at scale tracking keyword positions and producing templated reports and dashboards. You’ll work within client-defined directives to keep campaigns optimized and reporting accurate with a strong foundation in Google paid search and the Excel or Google Sheets fluency needed to handle bulk uploads as a core daily task. What Your Day-to-Day Will Look Like Keyword Research & Tracking Conduct targeted keyword research across brand and non-brand terms and track keyword positions on an ongoing basis. Campaign Launch & Optimization Launch new Google and Bing campaigns and execute in-platform optimizations at scale per each client’s directives. Reporting & Dashboarding Build and maintain templated reports and dashboards to surface campaign performance clearly and consistently for client and internal stakeholders. What You Bring Google Paid Search Experience 2+ years of hands-on experience with Google paid search including 1+ year with Google Ads Manager/Editor. Google Ads Platform Knowledge Basic familiarity with Google Display Google Tag Manager and Google Shopping as part of a broader Google Ads ecosystem. Excel & Sheets Proficiency Intermediate Excel or Google Sheets skills with comfort handling bulk uploads — this is a core daily task and a required proficiency for the role. Bonus Points if You have basic experience with Google Analytics Ignite or a similar analytics platform. You have experience with YouTube Ads or Microsoft Ads. You hold a Google Ads certification. You have experience with SEO. Sign-on Bonus $300 bonus upon successful completion of the first 90 days of employment What We Offer At GrowthAssistant you aren’t just joining a company you’re joining a movement to redefine how the world’s best brands scale. We believe that the right talent placed in the right role changes everything — and that starts with how we take care of you. We support your life inside and outside of work with a comprehensive benefits package Fully Remote 100% Remote work environment never fight traffic again Health Coverage HMO or Healthcare Stipend (depending on location) after 90 days of service Time to Recharge 7 Paid Holidays and up to 6 PTO days per year Family First Parental leave after 1 year of service We offer additional incentives for go-getters and proven performers! $25 monthly perfect attendance bonus Performance bonus Anniversary bonus ($100 at 1 year $200 at 2 years) Earn a $300 referral bonus for each candidate you refer who is successfully hired and $500 when you help us identify and close a new opportunity with your client Your Application Roadmap You’ve applied now let’s get to work. Here’s the play-by-play Step 1 Resume Screening Our hiring team reviews your experience to see how your unique skills align with our high-growth roles. Step 2 Recruiter Interview If we believe we have a great client match we’ll reach out to schedule a human-to-human chat to discuss your career goals experience and what makes you tick. Step 3 Online Assessment This is your chance to shine! You’ll complete a role-specific test a personality assessment and your official GA Profile Form so we can represent you. Step 4 Match Interview You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine — it’s the final step for many of our roles! Depending on the client there are sometimes 2 additional steps Step 5 15-min Prep Call We’ve got your back. Before the final round your Recruiter will hop on a quick call to coach you share insider tips and ensure you’re 100% ready. Step 6 Client Interview You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression! Join our 100% remote global team today and grow with GrowthAssistant! GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications merit and business need.

Executive Administrative Assistant - Remote

About The Company QC Servion serves as the centralized hub for a diverse ecosystem of companies including DLB Associates Galtra Solutions AI2IO Fluid2Chip CEQEL Critical Commissioning and 2AI-DC Integrators. Our organization provides comprehensive operational support across human resources change management program management sales & marketing safety administration legal and accounting services. We focus on empowering our entities to prioritize growth innovation and excellence while ensuring that employees operate in safe engaging and well-managed environments. Our commitment to delivering high-quality services across the data center industry positions us as a leader in operational support and strategic execution. About The Role The Executive Administrative Assistant is a vital partner to senior leadership within our ecosystem of companies. This role involves providing high-touch strategic support to ensure seamless execution of organizational initiatives in a fully remote fast-paced environment. The ideal candidate will demonstrate organizational savvy advanced technical skills and a service-oriented mindset to shield leaders from operational friction allowing them to focus on high-value priorities. The position requires a self-directed professional capable of managing complex tasks independently while executing projects with a high degree of accuracy and professionalism. The role encompasses managing executive calendars coordinating travel and events supporting leadership reporting and optimizing administrative processes through innovative tools including AI and automation technologies. Qualifications Minimum of 10 years of experience in senior-level administrative roles within engineering or consulting services environments At least 5 years of direct support to upper management or executive leadership Proficiency in managing complex multi-time-zone calendars and scheduling Advanced knowledge of MS Office Suite (Excel Word Outlook PowerPoint Teams) Experience with booking and coordinating domestic and international travel and events Strong understanding of administrative procedures record management and office workflows Familiarity with artificial intelligence machine learning and generative AI tools for administrative tasks Excellent communication skills both written and oral with the ability to prepare reports and correspondence Ability to work independently demonstrate resourcefulness and maintain confidentiality Strong organizational skills with the ability to manage multiple priorities under pressure Experience with process improvement initiatives and automation tools Physical ability to remain stationary frequently and lift up to 20 pounds as needed Travel flexibility up to 5% including potential travel across the United States Responsibilities Manage and maintain complex multi-time-zone calendars for senior leadership proactively resolving conflicts and scheduling meetings Triage high-volume emails draft proofread and format executive correspondence presentations and proposals Act as the primary point of contact for internal and external stakeholders ensuring leaders focus on strategic priorities Coordinate domestic and international travel arrangements including visas risk assessments and logistics Plan and execute hybrid and virtual leadership off-sites strategy sessions and executive briefings from start to finish Handle industry event registrations logistics and expense reconciliation to ensure budget adherence Prepare and circulate weekly leadership status reports synthesizing information from multiple departments into concise summaries Track and follow up on action items ensuring timely completion and effective cross-functional communication Support strategic initiatives with project management support and process optimization efforts Maintain confidential files and records ensuring compliance with organizational policies and security protocols Identify opportunities for workflow automation and implement process improvements to enhance efficiency Perform other duties as assigned contributing to the overall success of the executive support function Benefits Choice of comprehensive medical plans including PPO and HDHP with HSA options Flexible spending accounts (FSA) Dental and vision insurance coverage Medical dental and vision benefits extended to spouses domestic partners and dependents up to age 26 401(k) retirement plan with company matching and self-directed brokerage options PTO and additional paid time off during the last week of each year Company-paid life insurance coverage for employees and eligible dependents Short-term and long-term disability insurance accidental death & dismemberment (AD&D) coverage Opportunities for professional development including tuition reimbursement and licensing support Paid parental leave after one year of employment Equal Opportunity QC Servion is committed to fostering an inclusive diverse workforce. We provide equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability genetics sexual orientation gender identity or gender expression. We value different perspectives and experiences and are dedicated to creating a workplace where everyone can thrive and contribute to our collective success.

Remote Virtual Assistant & Admin Specialist

New York, NY

A remote work organization is seeking a responsible virtual assistant to join their team. The ideal candidate will be highly organized and tech-savvy responsible for managing communication scheduling and assisting with the preparation of presentations and materials. Experience with Microsoft Office and excellent communication skills are required. The position offers flexibility including remote work and possible extended hours as needed. Qualifications Two months plus previous experience handling assistant or administrative responsibilities or experience in customer service preferred. Able to manage time effectively and efficiently. Self-directed and able to work without supervision. Responsibilities Answer and direct phone calls organize correspondence and answer emails. Prepare and organize databases and reports. Manage social media accounts and replies. Handle confidential employer and client information. Take notes or transcribe meetings. Schedule meetings and arrange employer's calendar. Skills Excellent verbal and written communication skills Strong customer service and presentation skills Highly organized Proficient computer skills Experience with Google Docs and cloud services Education High school diploma or equivalent Associate or Bachelor's degree preferred Tools Microsoft Office Suite Google Docs

Remote Virtual Assistant – Calendar Master & Project Support

New York, NY

About The Role Are you an organized detail-oriented person who loves bringing order to chaos? We are looking for a reliable proactive Remote Virtual Assistant to manage day-to-day scheduling communications and project workflows. Whether you are an organized beginner ready to prove your skills or an experienced professional looking to transition into a flexible remote operations role this position is designed to support your growth while keeping our team running seamlessly. What You’ll Do Master the Calendar Coordinate schedule and protect internal and external meetings across multiple time zones resolving scheduling conflicts before they happen. Support Core Projects Track deadlines follow up on pending action items and keep digital project boards up to date. Streamline Communications Monitor shared inboxes draft professional replies prioritize urgent requests and route inquiries to the right team members. Manage Administrative Details Organize cloud documents maintain contact lists take accurate notes during virtual meetings and prepare brief weekly status recaps. Optimize Workflows Suggest simple tools templates or process improvements to make routine tasks faster and more efficient. What We Are Looking For Top-Notch Organization You naturally create checklists track details and take pride in meeting deadlines. Clear Written Communication Strong grammar professional phrasing and a prompt courteous tone over email and chat. Tech Comfort Familiarity with or eagerness to learn modern remote tools (e.g. Google Workspace/Calendar Slack Zoom Trello Notion or Asana). Proactive Problem Solver You ask questions when things are unclear follow instructions carefully and look for ways to help before being asked. Reliable Home Setup A dependable computer private working environment and high-speed internet connection. (Note Prior executive assistant experience is not required. If you have transferable organizational skills from customer support retail coordination teaching or hospitality we encourage you to apply.) What We Offer 100% Remote Flexibility Work from the comfort of your home. Hands-on Onboarding Direct training on all internal systems and software to ensure your success from day one. Growth & Mentorship Opportunity to expand into project management team operations or executive support as you master the role. Supportive Culture A collaborative transparent environment where open communication is valued. How to Apply To apply please submit your resume along with a short note answering What system or tool do you personally use to keep your day organized? How do you handle it when two important events are accidentally scheduled at the exact same time?

Virtual Executive Assistant (Remote)

You've already led teams. Now lead high-level executives. If you've been a Supervisor Team Lead Operations Manager Quality Lead Trainer or Account Manager and are looking for a change of scenery you already know how to think on your feet manage chaos and keep things moving when no one's watching. We want that energy supporting one US or Canadian startup executive instead of a 30-agent floor. At Viva our mission is to create real career opportunities for women across Latin America. We hire regardless of gender but the impact is intentional when women thrive economically families and communities do too. This is a full-time remote role based anywhere in Mexico Colombia Ecuador Costa Rica Honduras Guatemala El Salvador or Nicaragua. What you'll actually do Admin Own the executive's calendar inbox meetings travel expenses and event planning. Operational I mprove workflows data analysis reports SOPs documentation projects and internal coordination. What we're looking for 2+ years in a leadership role Customer Service (Supervisor Team Lead Operations Manager Quality Lead Trainer Account Manager or similar) C1 English written and spoken At least one role with 2+ year tenure Comfortable with Google Workspace Slack Notion and AI enthusiast Proactive by default not by request What you get $1200 USD/month base up to $1600 USD/month total. Raises every 6 months. Fixed schedule no overtime no weekends. Paid holidays vacation sick days and family care days. Paid parental leave. Global health insurance. 100% remote forever. 5-week paid training. Real growth paths Sr. EA CSM Chief of Staff. 4.7/5 on Glassdoor. The team actually means it. Our process takes about 6 days. We onboard every Monday. 🔎 Important Notice All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g. Instagram Facebook) please report them to careers@execviva.com . We never request payments or personal information from candidates.