| Description | At Anaplan we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market. What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture. Our customers rank among the who’s who in the Fortune 50. Coca-Cola LinkedIn Adobe LVMH and Bayer are just a few of the 2400+ global companies who rely on our best-in-class platform. Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas we behave like leaders regardless of title we are committed to achieving ambitious goals and we love celebrating our wins – big and small. Supported by operating principles of being strategy-led values-based and disciplined in execution you’ll be inspired connected developed and rewarded here. Everything that makes you unique is welcome join us and let’s build what’s next - together!Executive Assistant to VP of Sales (3 VPs) Based in Paris or London (with travel to the office 2 days per week required) About the Role We are seeking a highly organized proactive and detail-oriented Executive Assistant to provide comprehensive PA support to three senior sales leaders located across Europe (France Switzerland and Germany). Your Impact This is a critical role that requires a high degree of professionalism discretion and the ability to manage multiple priorities in a fast-paced sales-driven environment. The ideal candidate will be a trusted partner—anticipating needs managing diaries and travel arrangements and liaising with contacts at client organisations. Key Responsibilities Calendar Management: Proactively manage and maintain the VPs of Sales’ complex calendars including scheduling internal and external meetings appointments and travel. Prioritize and resolve scheduling conflicts. Communication: Prepare communications for both internal and external audiences. Meeting Support: Assist in the set-up of sales meetings and other events including creating agendas preparing materials and managing follow-up activities. Travel Coordination: Arrange detailed travel plans itineraries and accommodations for the VPs of Sales. Data and Reporting: Assist in the preparation of sales reports dashboards and presentations for senior leadership. Expense Management: Process and submit expense reports for the VPs of Sales in a timely and accurate manner. Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism. Your Qualifications Proven experience as an Executive Assistant ideally supporting senior-level executives in a sales or fast-paced corporate environment. Exceptional organizational and time-management skills with a strong ability to multitask and prioritize effectively. Fluency in French and English is essential. An additional EU language would be an advantage (ideally German or Italian). Proficient in using Mac and Microsoft Office Suite (Outlook Word Excel PowerPoint) as well as CRM software (e.g. Salesforce). High proficiency in virtual meeting platforms such as Zoom and Teams and collaboration tools such as Slack. High level of integrity and discretion in handling confidential information. Strong problem-solving and decision-making skills. A proactive can-do attitude with the ability to anticipate needs and work independently. Experience in a sales environment and an understanding of sales processes is a significant advantage. Our Commitment to Diversity Equity Inclusion and Belonging (DEIB) We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce enhances trust with our partners and customers and drives business success. Build your career in a place where diversity equity inclusion and belonging aren’t just words on paper – this is what drives our innovation it’s how we connect and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued regardless of gender identity or expression sexual orientation religion ethnicity age neurodiversity disability status citizenship or any other aspect which makes people unique. We hire you for who you are and we want you to bring your authentic self to work every day! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process perform essential job functions and receive equitable benefits and all privileges of employment. Please contact us to request accommodation. Fraud Recruitment Disclaimer It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals mainly through telephone calls emails and correspondence claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals. Anaplan does not: Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person. Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication. All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email letter or telephone communication purportedly from for or on behalf of Anaplan please send an email to people@anaplan.com before taking any further action in relation to the correspondence. |