"IF YOU'RE INTERESTED PLEASE APPLY AT https://apply.workable.com/j/E7A6B9BFA4 Description Only resumes in English will be considered Who we are Valatam stands for ""Virtual Assistance Latin America"". We're a startup incorporated in the US that provides talented bilingual college-educated remote team members to small businesses in North America and Europe. Our company’s mission is to help entrepreneurs and companies elevate themselves from busy work and grow using cost-effective remote teams and giving opportunities to talented professionals in Latin America in the form of exciting long-lasting USD-paid remote placements with international companies. About the role We are looking for a Virtual Assistant to provide administrative support to our clients while working remotely. We are currently recruiting in Venezuela Colombia Ecuador Peru and Argentina and all our opportunities are remote (work-from-home) projects. A Virtual Assistant can work in different areas performing tasks related to general administration sales customer service research lead generation cold calling bookkeeping sourcing & recruitment basic social media basic graphic design content writing and even marketing-related activities among others. For these projects we just require applicants to be bilingual in English (C1-C2) have a university education (completed) and have at least 2 years of work experience showing that they can work successfully in a professional environment. The Role Administration: Helping with the client's to-do list Online research Datamining Managing their calendar Managing their email inbox Providing reminders Making travel/flight research and reservations Managing their CRM Making presentations and documents Requirements The typical profile of a Valatam team member is a bilingual university graduate with highly advanced English writing and speaking abilities and a neutral accent (C1-C2). Our members are computer-savvy and proficient with Microsoft programs and Google Suite. Ultimately you should be able to handle administrative projects and deliver high-quality work under minimum supervision. Working from home is not for everyone but remote work can be really satisfying if you can work independently with minimum supervision. We want our team members to succeed as remote members so we have based our requirements on the minimum conditions needed to ensure that our team members can thrive as remote workers including the tools and infrastructure for them to work productively: A quiet ""home office"" Computer with a webcam & headset (minimum 8GB RAM) Stable reliable power and internet connection (at least 5 Mbps download speed and 2 Mbps upload speed) A backup place of work in case they suffer a power cut or internet failure as well as a secondary backup internet option (mobile hotspot Multibam WiPod Satellite Internet etc.)"

About The Role We are seeking a proactive detail-oriented and experienced Executive Assistant to support the CEO and leadership team at Thrust Aviation. This role is ideal for someone who has worked at a high level before knows how to prioritize and anticipate needs and is comfortable taking ownership of the day-to-day tasks that keep an organization moving forward. As the Executive Assistant you will play a critical role in streamlining operations managing schedules supporting key projects and ensuring the leadership team can focus on high-level strategy and growth. Your work will directly contribute to the efficiency and success of Thrust Aviation across charter operations sales and team development. Key Responsibilities Executive Support – Manage calendars coordinate meetings book travel and assist with daily time management for the CEO and leadership team. Communication & Coordination – Serve as a central point of contact for internal team members and external stakeholders ensuring smooth communication flow and follow-ups. Project Support – Assist in coordinating key company initiatives from recruitment to marketing to operational improvements. Inbox & Document Management – Organize and respond to key emails track to-dos and manage digital filing systems for efficiency and accessibility. Task & Workflow Optimization – Implement tools and systems to streamline processes improve accountability and reduce friction across recurring tasks. Event & Meeting Logistics – Prepare meeting agendas take notes follow up on action items and organize internal or client-facing events when needed. Personal Assistance – Occasionally assist with personal or travel logistics that support the CEO’s availability and productivity. Requirements Minimum 2-3 years of experience as an Executive Assistant supporting C-level executives or founders. Exceptional organizational and time management skills able to manage multiple priorities with precision. Excellent written and verbal communication skills in English. Tech-savvy with strong experience using tools like Google Workspace Slack project management tools (e.g. Notion Todoist ClickUp) and calendar systems. Highly resourceful with a can-do attitude and the ability to operate independently with limited oversight. Discreet and trustworthy with confidential information. Proven ability to anticipate needs stay two steps ahead and drive value through thoughtful execution. Preferred Qualifications Experience in the private aviation luxury services or high-ticket sales industries. Strong understanding of sales automation tools AI-driven analytics and lead generation

Devoted Studios is a production management company for external development in video games. With a mission to create equal opportunity for all talent globally to work on the games of their dreams Devoted Studios aims to decentralize game development. The Chief of Staff and Executive Assistant to the CEO is a senior role responsible for ensuring the efficient operation of the CEO’s office managing executive support and overseeing special projects and strategic initiatives. This role acts as a strategic partner to the CEO ensuring alignment across leadership facilitating clear communication maintaining accountability and proactively solving issues before they escalate. The Chief of Staff is expected to be a strong gatekeeper protecting the CEO's time and bandwidth from unnecessary distractions while ensuring critical issues are addressed promptly. Responsibilities: Strategic Support & Project Management: + Organize and manage CEO’s collaboration with internal departments ensuring meetings lead to actionable outcomes tracking completion and reporting results. + Oversee and manage special projects or initiatives on behalf of the CEO including organizing cross-functional teams ensuring everyone stays on track with project goals and ensuring successful completion. + With external consultant support Implement and manage the Quarterly Business Review (QBR) system to monitor and drive performance. + Lead by-weekly leadership meetings including preparation action item tracking and holding members accountable on timely execution + Proactively identify and resolve issues ensuring the CEO is not overwhelmed by unnecessary problems. + Enforce accountability among leadership members ensuring they fulfil their tasks and commitments. Executive Support: + Review and triage CEO’s email taking over communications where appropriate setting priorities and preparing agendas. + Coordinate and schedule client meetings following up via email and LinkedIn and managing related logistics. + Prepare concise reports and summaries when needed for the CEO keeping them informed without requiring direct involvement in all conversations. Manage the CEO’s calendar prioritize appointments and ensure efficient time management. + Coordinate conferences travel and events led by the CEO including preparing necessary materials. + Manage event planning and execution including Wonder Womxn and Devoted Speakeasy mixers parties and marketing coordination. BD & Marketing: + This is a creative role! Collaborating on kick- starting new marketing and sales initiatives + Manage BD deck inventory ensuring accurate project info deck versions and active links are maintained. + Collaborate with Marketing for podcast coordination including guest research and outreach. + Support BD team members by owning deck database organizing BD materials and documentation maintaining the BD Thinkific space and assisting with onboarding processes when needed. Operations: + Be cultural support for the internal Success Team for LATAM including in implementing and enforcing new policies and processes by helping facilitate training and activities local logistical and purchase requests + Write and implement new policies as requested by the CEO. + Adhoc operations requests + Research interview vendors and manage execution with the help of finance and legal new compliance and other initiatives (examples of previously set 401k insurances HSA etc) Personal Assistance to the CEO: + Serve as a trusted partner proactively handling tasks to minimize distractions for the CEO by provide support for ad-hoc CEO needs including also personal requests (10-15% of total time) + Coordinate activities with part-time on-site PA both company related (in person Wonder Womxn planning podcast coordination documents execution etc) and personal when needed to be delegated Requirements Executive support experience including calendar/email management meeting prep and gatekeeping for senior leadership Strong project management skills with a track record of leading cross-functional initiatives to completion Excellent written and verbal communication skills able to draft reports manage internal comms and coordinate across teams Strategic thinking and ability to enforce accountability across leadership with experience in QBRs or similar frameworks Proven ability to manage operations and implement internal policies processes and training Experience supporting business development and marketing activities including deck management and event coordination Highly organized detail-oriented and able to manage multiple priorities in a fast-paced environment High integrity discretion and the ability to handle occasional personal assistant responsibilities Experience in a creative industry (such as video games or animation) is considered an asset

Benefits: Simple IRA matching Bonus based on performance Company parties Dental insurance Health insurance Paid time off Training & development Vision insurance Tired of just having a job? At Lavallee Systems we offer a career – one where you’ll grow earn well and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship integrity innovation and teamwork. We’re offering wage and benefit earnings potential topping $70000 and more importantly a workplace where you can thrive for years to come. We are seeking a highly organized detail-oriented Executive Assistant to support one to two busy executives in a fast-paced service-oriented business. This is a full-time remote position for candidates based in the United States. The ideal candidate is proactive dependable tech-savvy and able to manage a wide range of administrative tasks independently. Wage and Benefits Package Hourly Rate: $22-28 Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service Paid Holidays: 7 Yearly Bonus Health & dental insurance: 50% company-paid Term Life Insurance: 100% Company Paid Retirement Plan: 3% company match Additional Insurance Available: Short-term disability long-term disability accident and vision Paid Training and Development Schedule: 40 Hours + Overtime Monday through Friday Remote (U.S.-based candidates only) Ability to meet in person preferred. Responsibilities: Calendar & Meeting Management: Proactively manage complex calendars including scheduling internal and external meetings and ensuring all appointments and commitments are tracked and prioritized. Email & Communication Support: Monitor executive inboxes organize incoming communication and respond on behalf of the executives where appropriate. Ensure timely follow-ups flag urgent matters and maintain clear professional correspondence. Call Handling: Answer incoming calls and place outbound calls courteously and professionally taking accurate messages and directing inquiries appropriately. Task & Project Coordination: Track ongoing tasks projects and priorities using digital tools. Maintain reminders create follow-up systems and ensure important deadlines are met. Meeting Support: Attend meetings as requested take detailed and actionable notes distribute summaries and follow up on key action items to ensure effective meeting outcomes. Document Preparation: Create and format professional documents and reports as needed. Event Scheduling: Support logistics for internal and external events including meetings training sessions and company functions. Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism. Skills / Abilities / Experience Proven experience as an Executive Assistant preferably within service trade or fast-paced operational businesses Strong communication skills (written and verbal) and the ability to interface professionally with clients vendors and staff Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision Comfortable handling a high volume of emails and managing digital workflows Technologically proficient in platforms including Google Workspace Microsoft Office Outlook Zoom Slack and calendar management tools Familiarity with CRM or project management tools such as ServiceTitan Trello or similar platforms is a strong plus Ability to maintain composure confidentiality and sound judgment in high-pressure situations About Us Lavallee Systems is an award-winning plumbing heating and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years we have a reputation for excellent service impeccable attention to craft and a commitment to guiding clients to make informed decisions about their options for system repair and replacement. Ready to take the next step in your career? Apply today! This is a remote position.

Benefits: Simple IRA matching Bonus based on performance Company parties Dental insurance Health insurance Paid time off Training & development Vision insurance Tired of just having a job? At Lavallee Systems we offer a career – one where you’ll grow earn well and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship integrity innovation and teamwork. We’re offering wage and benefit earnings potential topping $70000 and more importantly a workplace where you can thrive for years to come. We are seeking a highly organized detail-oriented Executive Assistant to support one to two busy executives in a fast-paced service-oriented business. This is a full-time remote position for candidates based in the United States. The ideal candidate is proactive dependable tech-savvy and able to manage a wide range of administrative tasks independently. Wage and Benefits Package Hourly Rate: $22-28 Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service Paid Holidays: 7 Yearly Bonus Health & dental insurance: 50% company-paid Term Life Insurance: 100% Company Paid Retirement Plan: 3% company match Additional Insurance Available: Short-term disability long-term disability accident and vision Paid Training and Development Schedule: 40 Hours + Overtime Monday through Friday Remote (U.S.-based candidates only) Ability to meet in person preferred. Responsibilities: Calendar & Meeting Management: Proactively manage complex calendars including scheduling internal and external meetings and ensuring all appointments and commitments are tracked and prioritized. Email & Communication Support: Monitor executive inboxes organize incoming communication and respond on behalf of the executives where appropriate. Ensure timely follow-ups flag urgent matters and maintain clear professional correspondence. Call Handling: Answer incoming calls and place outbound calls courteously and professionally taking accurate messages and directing inquiries appropriately. Task & Project Coordination: Track ongoing tasks projects and priorities using digital tools. Maintain reminders create follow-up systems and ensure important deadlines are met. Meeting Support: Attend meetings as requested take detailed and actionable notes distribute summaries and follow up on key action items to ensure effective meeting outcomes. Document Preparation: Create and format professional documents and reports as needed. Event Scheduling: Support logistics for internal and external events including meetings training sessions and company functions. Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism. Skills / Abilities / Experience Proven experience as an Executive Assistant preferably within service trade or fast-paced operational businesses Strong communication skills (written and verbal) and the ability to interface professionally with clients vendors and staff Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision Comfortable handling a high volume of emails and managing digital workflows Technologically proficient in platforms including Google Workspace Microsoft Office Outlook Zoom Slack and calendar management tools Familiarity with CRM or project management tools such as ServiceTitan Trello or similar platforms is a strong plus Ability to maintain composure confidentiality and sound judgment in high-pressure situations About Us Lavallee Systems is an award-winning plumbing heating and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years we have a reputation for excellent service impeccable attention to craft and a commitment to guiding clients to make informed decisions about their options for system repair and replacement. Ready to take the next step in your career? Apply today! This is a remote position.

Benefits: Simple IRA matching Bonus based on performance Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Tired of just having a job? At Lavallee Systems we offer a career – one where you’ll grow earn well and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship integrity innovation and teamwork. We’re offering wage and benefit earnings potential topping $70000 and more importantly a workplace where you can thrive for years to come. The Executive Assistant provides high-level administrative support to one or two company executives within a fast-paced service-oriented HVAC and plumbing business. This position is fully remote and ideal for a highly organized tech-savvy and proactive professional who excels at supporting leadership and ensuring seamless daily operations. The Executive Assistant will manage a wide array of tasks including calendar coordination email management call handling task tracking and document preparation. Discretion dependability and attention to detail are essential to success in this role. Wage and Benefits Package Hourly Rate: $23-28 Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service Paid Holidays: 7 Yearly Bonus Health & dental insurance: 50% company-paid Term Life Insurance: 100% Company Paid Retirement Plan: 3% company match Additional Insurance Available: Short-term disability long-term disability accident and vision Paid Training and Development Schedule: 40 Hours + Overtime Monday through Friday Remote (U.S.-based candidates only) Ability to meet in person preferre Responsibilities: Calendar & Meeting Management: Proactively manage complex calendars including scheduling internal and external meetings and ensuring all appointments and commitments are tracked and prioritized. Email & Communication Support: Monitor executive inboxes organize incoming communication and respond on behalf of the executives where appropriate. Ensure timely follow-ups flag urgent matters and maintain clear professional correspondence. Call Handling: Answer incoming calls and place outbound calls courteously and professionally taking accurate messages and directing inquiries appropriately. Task & Project Coordination: Track ongoing tasks projects and priorities using digital tools. Maintain reminders create follow-up systems and ensure important deadlines are met. Meeting Support: Attend meetings as requested take detailed and actionable notes distribute summaries and follow up on key action items to ensure effective meeting outcomes. Document Preparation: Create and format professional documents and reports as needed. Event Scheduling: Support logistics for internal and external events including meetings training sessions and company functions. Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism. Skills / Abilities / Experience Proven experience as an Executive Assistant preferably within service trade or fast-paced operational businesses Strong communication skills (written and verbal) and the ability to interface professionally with clients vendors and staff Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision Comfortable handling a high volume of emails and managing digital workflows Technologically proficient in platforms including Google Workspace Microsoft Office Outlook Zoom Slack and calendar management tools Familiarity with CRM or project management tools such as ServiceTitan Trello or similar platforms is a strong plus Ability to maintain composure confidentiality and sound judgment in high-pressure situations About Us Lavallee Systems is an award-winning plumbing heating and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years we have a reputation for excellent service impeccable attention to craft and a commitment to guiding clients to make informed decisions about their options for system repair and replacement. Ready to take the next step in your career? Apply today! This is a remote position.

Benefits: Simple IRA matching Bonus based on performance Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Tired of just having a job? At Lavallee Systems we offer a career – one where you’ll grow earn well and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship integrity innovation and teamwork. We’re offering wage and benefit earnings potential topping $70000 and more importantly a workplace where you can thrive for years to come. The Executive Assistant provides high-level administrative support to one or two company executives within a fast-paced service-oriented HVAC and plumbing business. This position is fully remote and ideal for a highly organized tech-savvy and proactive professional who excels at supporting leadership and ensuring seamless daily operations. The Executive Assistant will manage a wide array of tasks including calendar coordination email management call handling task tracking and document preparation. Discretion dependability and attention to detail are essential to success in this role. Wage and Benefits Package Hourly Rate: $23-28 Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service Paid Holidays: 7 Yearly Bonus Health & dental insurance: 50% company-paid Term Life Insurance: 100% Company Paid Retirement Plan: 3% company match Additional Insurance Available: Short-term disability long-term disability accident and vision Paid Training and Development Schedule: 40 Hours + Overtime Monday through Friday Remote (U.S.-based candidates only) Ability to meet in person preferre Responsibilities: Calendar & Meeting Management: Proactively manage complex calendars including scheduling internal and external meetings and ensuring all appointments and commitments are tracked and prioritized. Email & Communication Support: Monitor executive inboxes organize incoming communication and respond on behalf of the executives where appropriate. Ensure timely follow-ups flag urgent matters and maintain clear professional correspondence. Call Handling: Answer incoming calls and place outbound calls courteously and professionally taking accurate messages and directing inquiries appropriately. Task & Project Coordination: Track ongoing tasks projects and priorities using digital tools. Maintain reminders create follow-up systems and ensure important deadlines are met. Meeting Support: Attend meetings as requested take detailed and actionable notes distribute summaries and follow up on key action items to ensure effective meeting outcomes. Document Preparation: Create and format professional documents and reports as needed. Event Scheduling: Support logistics for internal and external events including meetings training sessions and company functions. Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism. Skills / Abilities / Experience Proven experience as an Executive Assistant preferably within service trade or fast-paced operational businesses Strong communication skills (written and verbal) and the ability to interface professionally with clients vendors and staff Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision Comfortable handling a high volume of emails and managing digital workflows Technologically proficient in platforms including Google Workspace Microsoft Office Outlook Zoom Slack and calendar management tools Familiarity with CRM or project management tools such as ServiceTitan Trello or similar platforms is a strong plus Ability to maintain composure confidentiality and sound judgment in high-pressure situations About Us Lavallee Systems is an award-winning plumbing heating and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years we have a reputation for excellent service impeccable attention to craft and a commitment to guiding clients to make informed decisions about their options for system repair and replacement. Ready to take the next step in your career? Apply today! This is a remote position.

🌎 Only open to candidates in Honduras Guatemala El Salvador Costa Rica Nicaragua Colombia Ecuador and Mexico. Be More Than an Assistant—Be a Game Changer At Viva we’re not just hiring—we’re building leaders. We believe in creating careers not just jobs and we’re on a mission to create meaningful job opportunities in Latin America with a focus on your growth impact and well-being. As an Executive Assistant (EA) you won’t just support an executive with administrative and operational support—you’ll be their right hand their problem-solver their strategic partner. You’ll have the chance to take ownership lead initiatives and play a key role in high-stakes decision-making. If you love challenges thrive in fast-paced environments and want to make a real impact this is the perfect role for you. What You’ll Do (Your Impact 🚀) 1. Be a Decision-Making Partner – Help up to 3 executives stay ahead solve problems and drive strategy. 2. Administrative Support – Own calendars emails meetings and travel logistics to keep everything running smoothly. 3. Operational Support – Support projects reporting process improvements and workflows that help teams move faster. 4. Use Your Voice & Take Initiative – Speak up anticipate needs and bring solutions before problems arise. 5. Drive Business Impact – Your work directly influences company growth and success. Who We’re Looking For (Your Superpowers 💡) 2+ years of work experience in roles with transferrable skills (Assistant Project Management Customer Service Admin Work etc.). Fluent in English (C1 level) – Strong communicator confident and professional. Proactive & Solution-Oriented – You anticipate problems before they happen and find smart solutions. Highly Organized & Detail-Oriented – You thrive on keeping things structured and running efficiently. Tech-Savvy & Adaptable – Comfortable with Google Workspace Slack Notion and other productivity tools. Confident & Bold – You’re not afraid to take on challenges speak up and drive decisions. How We Take Care of You (The Perks 🎉) A Culture of Empowerment: We’re a women-majority company focused on your growth success and well-being. Our culture benefits and job opportunities are built to support and uplift you. Impact & Growth: Work with top executives own high-level projects and drive company success and your growth. 100% Remote & Work-Life Balance: Fixed schedules no overtime weekends off. Career Acceleration: Structured development mentorship and leadership opportunities. Competitive Pay: Raises every 6 months + quarterly performance bonuses. Global Health Insurance: Fully covered (medical dental vision and mental health). Paid Time Off: Holidays vacation sick days and family care days. Family-Friendly Benefits: Paid maternity leave and flexible policies for parents. A Culture Built on Empowerment: Glassdoor rating of 4.9/5 —our team loves working here! Our Hiring Process 1. Apply Online – Just 15 minutes. 2. Screening Assessment – Quick skills test. 3. Initial Interview – 15-20 minutes to get to know you. 4. Skill Assessment – A real-world task. 5. Final Interview – Deep dive with the hiring manager. Ready to Apply? 🚀 If you’re proactive confident and ready to take on challenges we’d love to hear from you! This is a role for natural problem-solvers expert organizers and people who thrive on making an impact. ✨ Even if you don’t meet 100% of the qualifications we encourage you to apply. 📢 Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive. 🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g. Instagram Facebook) please report them to careers@execviva.com . We never request payments or personal information from candidates

"At Anchorage Digital we are building the world’s most advanced digital asset platform for institutions to participate in crypto.Anchorage Digital is a crypto platform that enables institutions to participate in digital assets through custody staking trading governance settlement and the industry's leading security infrastructure. Home to Anchorage Digital Bank N.A. the only federally chartered crypto bank in the U.S. Anchorage Digital also serves institutions through Anchorage Digital Singapore Porto by Anchorage Digital and other offerings.The company is funded by leading institutions including Andreessen Horowitz GIC Goldman Sachs KKR and Visa with its Series D valuation over $3 billion. Founded in 2017 in San Francisco California Anchorage Digital has offices in New York New York Porto Portugal Singapore and Sioux Falls South Dakota. Learn more at anchorage.com on X @Anchorage and on LinkedIn. We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our Head of Global Operations Head of Product and Head of Engineering. This person is able to thrive in fast paced environments with frequent changes and competing priorities. The ideal candidate will have 7+ years of experience supporting multiple senior executives in a hyper growth startup environment. This role requires a proactive individual who excels in calendar management project coordination and cross-functional collaboration along with superior communication skills. We have created the Factors of Growth & Impact to help Villagers better measure impact and articulate coaching feedback and the rich and rewarding learning that happens while exploring developing and mastering the capabilities and contributions within and outside of the Executive Assistant role: ➡ Technical Skills: ➡ Own and proactively manage complex calendars for three senior executives scheduling meetings across multiple time zones (and countries) and ensuring optimal time management.  Coordinate domestic and international travel arrangements including flights accommodations ground transportation and visa requirements while ensuring cost-effectiveness and adherence to company policy.Process and manage expense reports accurately and efficiently ensuring compliance with company guidelines. Provide general administrative support to the team as required including document management and correspondence - as well as deck preparation for presentations.Provide logistical support for team offsites and special events assisting with planning venue coordination/sourcing vendor management materials preparation attendee coordination and on-site support as needed. Serve as a secondary point person for overall offsite coordination.  Support the planning and execution of NYC-based events (if local to NYC).  Complexity and Impact of Work: ➡ Exceptional organizational and time-management skills with a keen attention to detail with the ability to adapt to changing priorities and handle ambiguity.Monitor project timelines milestones and deliverables to ensure timely completion.  Assist in the planning execution and tracking of strategic initiatives and projects led by  our Head of Product Head of Engineer and Global Head of Operations.Excellent communication and interpersonal skills with the ability to interact professionally with internal and external stakeholders.  Ability to handle confidential information with discretion.  Organizational Knowledge: ➡ Support the alignment of goals objectives and initiatives across the three different departments you will be supporting. Coordinate meetings workshops and presentations involving cross-functional teams.  Serve as a liaison between your executives and various departments facilitating communication and collaboration while being able to relay the right tone.  Communication and Influence: ➡ Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.  Strategic mindset with the capacity to think critically and contribute innovative ideas.  Passionate about impact: exudes positive energy while not shunning areas of opportunity. Strong work ethic.  You may be a fit for this role if you have: ➡ Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles preferably in a fast-paced environment like investment management consulting financial services fintech or a technology startup.  Strong proficiency in calendar management (effectively managing executive calendars that are both market-facing and internal for a later stage private company) travel coordination (domestic and international) and expense reporting software.  Proactive problem-solving skills a ""can-do"" attitude and the ability to understand nuance and exercise judgment.  Comfortable working independently and as part of a team ability to work autonomously.  Proficiency with Google Workspace (Gmail Calendar Docs Sheets Google Slides) for slide deck creation data analysis and document preparation.  Excellent mastery of tools and systems (e.g. Slack Notion).Experience supporting event or offsite logistics.  Experience in project management and cross-functional coordination.  Based on the East Coast with proximity to NYC preferred.  Although not a requirement bonus points if: ➡ You were emotionally moved by the soundtrack to Hamilton which chronicles the founding of a new financial system. :)  ➡ About Anchorage Digital: Who we areThe Anchorage Village what we call our team brings together the brightest minds from platform security financial services and distributed ledger technology to provide the building blocks that empower institutions to safely participate in  the evolving digital asset ecosystem. As a diverse team of more than 300 members we are united in one common goal: building the future of finance by providing the foundation upon which value moves safely in the new global economy. Anchorage Digital is committed to being a welcoming and inclusive workplace for everyone and we are intentional about making sure people feel respected supported and connected at work—regardless of who you are or where you come from. We value and celebrate our differences and we believe being open about who we are allows us to do the best work of our lives. Anchorage Digital is an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or veteran status. Anchorage Digital considers qualified applicants regardless of criminal histories consistent with other legal requirements. “Anchorage Digital” refers to services that are offered either through Anchorage Digital Bank National Association an OCC-chartered national trust bank or Anchorage Lending CA LLC a finance lender licensed by the California Department of Financial Protection and Innovation License No. 60DBO-11976 or Anchorage Digital Singapore Pte Ltd a Singapore private limited company all wholly-owned subsidiaries of Anchor Labs Inc. a Delaware corporation.Protecting your privacy rights is important to Anchorage Digital and we work to maintain the trust and confidence of our clients when handling personal or financial information. Please see our privacy policy notices here."

Zirtual is a work-life balanced company that offers clients experienced educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations. The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor who will assist the VA & client relationship with plan modifications questions feedback on quality delegation issues and more. The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports respond to all communication within a two-hour response window maintain detailed and up-to-date client profiles and follow Zirtual's best practices for success. Essential Duties And Responsibilities The VA may assist the client with: Project management and organization- Facilitate on-time project and goal completion Personal and business calendar management- Scheduling and coordinating appointments as necessary Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time Research- This may include research on events travel projects etc. Provide research results to the team members within an established time frame based on best practices learned in Zirtual training and team preferences. Purchases- Ensuring specifications of the purchase meet the client’s satisfaction. Expense reporting and organization of expenses as necessary. Administrative tasks- This may include but is not limited to: inbox management calendar management transcription standard business correspondence research and data entry. Email inbox management- This may require among other responsibilities responding to and organizing emails as necessary based on specific guidelines provided by the client and in line with Zirtual policies and practices. Social media management and marketing Attend meetings virtually- Draft agendas take meeting minutes and provide follow-up as required. The VA must provide continuous clear communication about task status needs and questions to their clients. They should: acknowledge all tasks assigned within the established time frame ensure that they understand expected due dates and communicate any changes or delays with the client ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report and if requested end-of-day reporting The VA should be open to feedback from the Account Supervisor on Key Performance Indicators task quality and time management The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's. Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system. Other duties as assigned. Requirements Desired Skills and Attributes: Clear precise proactive and professional written and verbal communication skills Ability to organize and effectively prioritize tasks Ability to multi-task with various programs and learn new programs as required Ability to commit to a minimum of one year with Zirtual Must have meticulous attention to detail along with the ability to comprehend difficult tasks Capable of responding to stress in a fast-paced environment Strong interpersonal skills and ability to quickly develop working relationships Affable and enthusiastic attitude toward teamwork Internet/Web and computer-savvy Qualifications Associate’s Degree Bachelor's Degree or a minimum of 5 years experience as an Executive Assistant to C-level executives Minimum of 4 years of administrative experience Preferred experience working with C-level executives Proficiency with Google Suite and Google Calendar and fluency in Microsoft Office Proficiency with a task management program such as Trello or Asana Preferred experience with a communication program such as Slack Preferred experience with a CRM platform such as SalesForce Hubspot or Zoho Preferred experience with an expense reporting program such as Quickbooks or Expensify Preferred experience with a travel management program such as Concur Preferred experience with a social media management program such as Hootsuite and Wordpress Preferred experience with AI tools Reliable Internet connection computer and phone Typing ability of at least 50 WPM with accuracy Available during business hours PST or EST Monday-Friday unless otherwise agreed in writing with each client Benefits Compensation You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months tenure VA's revenue split can increase and is dependent on plan utilization and client retention.