Bilingual Executive Assistant

Role Executive Assistant Company Commitment Full-time Remote Time Zone Eastern Time (EST) Hours Monday to Friday 900 AM – 500 PM Salary 1.900 USD per month. We're looking for a highly organised proactive Executive Assistant to keep two of our executives running smoothly. You'll own their calendars and inboxes prioritising and managing emails and drafting (and eventually sending) follow-ups and next steps on their behalf. You'll also coordinate their meetings end to end booking them ensuring they're briefed beforehand and chasing any follow-up actions afterwards. Alongside this you'll book travel organise their day and make sure nothing falls through the cracks. You may also be asked to adjust and send contracts (NDAs etc.) and manage key files including contracts keeping everything organised. There may be additional ad hoc admin tasks as needed. Above all this role suits someone who works independently. You'll be trusted to run with things anticipate what's needed before being asked and operate with minimal supervision. If you're the kind of person who spots the gap and fills it without waiting for instruction you'll do well here.

Key Responsibilities

Provide proactive day-to-day EA support to executives including complex diary and calendar management. Act as the right hand to two executives anticipating needs and managing priorities on their behalf. Coordinate internal and external meetings appointments calls and team events managing all logistics end to end. Capture key meeting notes and actions and follow up to ensure they're completed. Prepare adjust send and file executed agreements and contracts. Send timely follow-ups on behalf of the executives. Arrange and book travel preparing detailed itineraries where required. Maintain organised up-to-date records across SharePoint. Maintain the CRM and use LinkedIn to send messages on behalf of the executives (training provided). Identify opportunities to improve processes and drive adoption of new technology and better ways of working.

What We're Looking For

(Essential) 3–5 years' experience as an Executive Assistant. Proven experience supporting and working directly with senior executives. Excellent communication skills with fluent written and spoken English. Strong calendar and diary management experience including handling complex shifting schedules across multiple stakeholders. The ability to work independently and proactively taking ownership of tasks with minimal supervision. Comfortable acting as the right hand to two executives balancing competing priorities across both. Proficiency with Microsoft 365 experience with LinkedIn and HubSpot a plus. Exceptional organisational skills and the ability to manage a high volume of competing priorities. Strong attention to detail and the ability to work accurately under pressure. If this sounds like a good fit we'd love to hear from you!

Job Type

Full-time Pay $2800000.00 per month

Work Location

Remote