What We Can Achieve Together The Executive Coordinator will be responsible for providing administrative and project support to a senior manager program directors and their teams as part of North America Conservation and Science. The North America Managing Director for Conservation oversees a large unit comprised of Conservation Resource Team Human Rights and Equity in Conservation Indigenous Right Relations Leveraging Our Lands and North America Region Science. Together these programs advance the 2030 Global Goals by providing technical expertise coordination facilitation and decision support to regional divisional and business unit conservation teams leading conservation strategies strengthening the capability of leaders and practitioners to deliver high-quality values-driven work and designing building and improving shared systems and tools that enable effective conservation delivery across the region. Working across geographies disciplines and portfolios these programs integrate and synthesize conservation practice at scale through conservation portfolio management human rights and equity in conservation Indigenous right relations stewardship and science that informs strategy decision-making and delivery. The Executive Coordinator will perform a variety of administrative tasks and project support functions primarily in support of the North America Managing Director of Conservation as well as for the NA Conservation and Science program directors. Example administrative tasks include calendar management meeting arrangements and administration travel arrangements meeting and special events logistics and processing expenses. They may communicate on behalf of senior leaders and have contact with other senior leaders staff donors vendors and business relations. Example project support functions include meeting agenda planning tracking deliverables and preparing materials for virtual or in-person meetings as ad hoc topics regularly meeting groups and annual budget and PPP cycles. The Executive Coordinator will have knowledge of the systems and resources utilized by the teams they support and NAR policies and procedures. To enhance the work of the team they may take on such duties as a more significant role in project management and/or enhancing the systems and tools used by the team. Responsibilities & Scope Manages calendars coordinates travel arrangements and expense reports Schedules and coordinates virtual meetings working sessions and in-person events Plans and coordinates the annual budget and PPP cycles’ meetings and process Oversees and maintains meeting agenda planning coordination and tracking spreadsheets Prepares background materials for executive meetings and presentations Handles virtual calls emails and inquiries directing them to the appropriate parties Assists in communication planning and execution Manage projects including setting deadlines manage a timeline and ensure accountability of project members Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs Maintain confidentiality of frequently sensitive information Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems Travel and work flexible hours as needed and Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. The Executive Coordinator role is open to candidates in The Bahamas Dominican Republic Grenada Jamaica USVI Canada (Alberta Ontario or Northwest Territories) the United States Chile Colombia Guatemala Mexico Peru or Belize with a strong preference for individuals who are able to support partners in multiple time zones including the Alaska Time Zone . We’re Looking For You Are you looking for a career to help people and nature? Guided by science TNC creates innovative on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together. We’re looking for someone who is passionate motivated problem-solver to advance the work vital work we are doing at TNC! What You’ll Bring MINIMUM QUALIFICATIONS Bachelor’s degree and 3 years related experience or equivalent combination Experience generating reports and analyzing and interpreting data Experience managing the schedule and contacts of a senior leader Experience coordinating projects Experience using Microsoft programs i.e Word Excel PowerPoint Desired Qualifications Strong organizational skills with exceptional attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated Ability to implement complex processes Proficiency in Teams Mural Box Zoom and Sharepoint preferred Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff Experience interpreting guidelines to achieve desired results Successful experience implementing strategic program goals. Salary Information The starting pay range for a candidate selected for this position is generally within the range of $68080 – $90780 . This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors including for example the candidate's location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment. Who We Are The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether it’s career development flexible schedules or a rewarding mission there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC “you’ll join for the mission and stay for the people.” What We Bring Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world! TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here. We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ. Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible. Employees must submit their application by logging into Workday and applying via the Jobs Hub. The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings! TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.