Operations Manager

About YPO YPO is a global leadership community of over 35000 chief executives from more than 140 countries. YPO brings together extraordinary leaders who are committed to becoming better leaders and better people. The organization provides a platform for the leaders to connect learn and grow through shared experiences rich learning programs and meaningful relationships. Members benefit from a supportive community that fosters personal business family and community growth. Supporting these members is a world-class management team of more than 450 associates spanning over 25 countries. Our organization is based in Dallas Texas with many associates working virtually and outside of the United States. Together our team of global associates works to create a truly Only-in-YPO experience for our members This is a remote work-from-home position with 15-25% travel domestic and international. Candidates must be flexible to accommodate time zones of international stakeholders when necessary. POSITION PURPOSE The Regional Manager (internal title) provides a consistent professional experience to the chapters regions and chapter managers through the effective and consistent delivery of information content and follow-up. This includes support for managing programs and processes driving regional communications regional data and meeting logistics support. The Regional Manager manages workflows to provide effective levels of support across the portfolios in support of the chapters regions and chapter managers. The Regional Manager is the primary point of contact for chapter managers while acting as a trusted strategic partner to Regional Leadership anticipating needs identifying opportunities for improvement and driving initiatives that strengthen chapter health member engagement and operational excellence. PRIMARY

RESPONSIBILITIES

Train and onboard new and existing chapter managers on YPO processes and systems. Manage communications aligning with other portfolio managers to chapter managers related to YPO programs processes and priorities. Develop high-quality executive communications presentations and meeting materials aligned with regional branding and messaging. Support renewals dues payments and resignation processes in collaboration with chapter managers and Membership. Collaborate in the content development and execution of chapter manager workshops. Collaborate with people leader to develop and implement plans for successful systems and processes to achieve organizational goals. Continuously evaluate regional processes and recommend improvements that simplify operations improve the member experience and increase efficiency. In conjunction with people leader oversee Regional and Development Funds including reimbursements for member champions and vendors. Assist with management of budget. In collaboration with the Chapters & Regions Business Operations team provide regular Salesforce reports to support the effective management of the region and its metrics (Officer identification Renewals Chapter Health data etc.). Analyze regional data and trends to provide actionable insights and support informed decision making. Maintain regional team sites on the corporate network (SharePoint) as well as region sites and pages on YPO Connect. Manage region’s Teams library of folders and files. Leverage technology and digital tools to improve productivity automate processes and enhance communications. Analyze regional data and trends to provide actionable insights and support informed decision making. Organize communicate and manage regional board meetings and coordinate all meeting materials in collaboration with other portfolio managers. Produce and/or manage the production of regional executive committee meetings and regional board meetings including logistics communications contract negotiations onsite management and pre/post-meeting communications. Manage effective communications with regional officers and regional teams. Manage and respond to day-to-day requests from chapters chapter managers regional officers and regional portfolio managers. Lead complex cross-functional projects from planning through execution ensuring deadlines stakeholder alignment and successful delivery. Special projects like newspapers e-newsletters branding strategic alliances regional CA meetings and any other region-specific initiatives. Partner proactively with Regional Directors and regional leadership to identify priorities anticipate challenges recommend solutions and execute strategic initiatives.

SKILLS

Ability to work collaboratively in a multi-cultural organization with international members helping them achieve excellence in voluntary roles for YPO initiatives. Thrives in a dynamic fast-paced environment with shifting priorities and ambiguity Excellent interpersonal skills including strong diplomacy skills with the ability to build meaningful relationships with all levels of associates members and vendors. Adaptable insightful empathetic and reliable. Great sense of humor and humility. Able to maintain discretion and integrity of confidential information. Resourceful and able to work independently with initiative and good judgement. Effective time management organization and prioritization skills with the ability to focus on varied projects simultaneously. Highly proactive and self-directed anticipating needs identifying opportunities and taking ownership without requiring constant direction. Possesses a distinct global mindset sensitive to local and international customs and protocols. Able to identify problems research alternatives provide solutions and/or resolve issues in a timely manner. Anticipates member needs and delivers with clarity. Continuously seeks new ideas technologies and best practices to improve processes and elevate the member experience. Analytical thinker with ability influence and guide processes with appropriate approach and execution. Natural curiosity and desire to learn more proficiency and interest in applying new technologies and tools. Excellent English verbal and written communication skills are required including proof reading with a meticulous attention to detail. Adjusts communication style appropriately to the audience. Professional presence appearance and stature to interact easily with YPO members C-level executives and high-profile corporate leaders. Demonstrates strong strategic thinking with the ability to connect day-to-day execution to long-term regional priorities. EXPERIENCE/BACKGROUND 5+ years of experience working in a global environment interfacing with senior level executives. Proven customer service experience in high-touch environment where responsible for identifying and implementing alternative solutions and resolving issues in a timely manner. Experience in supporting stewarding and executing multiple stakeholder goals and deliverables. Membership or association experience preferred an understanding of governance structures. Experience in professional services and/or event planning environments with multiple stakeholder groups/committees and consensus management preferred. EDUCATION/TRAINING/CERTIFICATION Bachelor’s degree or equivalent experience required. Proficient in Microsoft Office Suite and database management systems preferably CRM. Experience with platforms such as Salesforce Canva Cvent Sharepoint Microsoft Teams AI productivity tools (ChatGPT Gamma etc) PHYSICAL

REQUIREMENTS

Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones. Ability to work for extended hours at a computer screen. Willingness and ability to travel domestically and internationally without restrictions approximately 15-25% per year. COMPENSATION & PAY TRANSPARENCY

Compensation

at YPO is one part of a broader Total Rewards philosophy built to attract motivate and retain talented people in every country and function where we operate. We aim to be fair consistent and thoughtful stewards of our resources and we ground pay decisions in market data role scope and internal equity rather than negotiation alone.

Compensation

ranges are based on the associate's primary work location. Because this role may be filled in more than one country the applicable ranges are listed below by location For United States applicants USD 88000-112000 annually We believe pay is only part of how YPO invests in its people. Associates are also eligible for performance-based bonus opportunities remote work flexibility and a comprehensive rewards package built around their wellbeing and growth. Your Talent Acquisition Business Partner will share the details specific to your location as part of the interview process. EOE YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting hiring training promotion or other employment practices for reasons of race color religion gender national origin age sexual orientation marital or veteran status disability or any other legally protected status.