Markage is looking for an Administrative Assistant to join our fully remote Canadian team. This position is focused entirely on internal office administration and business operations. You will help keep Markage’s internal records documents schedules subscriptions employee information and routine administrative processes organized and up to date. You will also provide basic bookkeeping and human resources administrative support. This role is suited to someone who is dependable highly organized careful with confidential information and comfortable completing detailed work independently. You will work with managers and internal team members to collect information maintain records prepare documents follow up on administrative tasks and support the smooth operation of the business. AI tools may be used to support internal documentation summaries data organization scheduling process improvement and other administrative tasks. All AI-assisted work must be reviewed carefully for accuracy confidentiality and relevance. Key Responsibilities Organize receipts invoices expense records and other bookkeeping documents Enter routine financial information into spreadsheets QuickBooks or similar accounting systems Track expenses payments subscriptions and recurring business costs Prepare bookkeeping records and supporting documents for management or accounting review Maintain organized digital files for financial administrative and operational records Assist with employee onboarding documents forms and internal checklists Maintain employee records and update internal information when changes occur Track vacation requests sick days time off and other attendance information Prepare routine HR documents and support internal administrative processes Maintain confidentiality when handling employee financial and business information Manage vendor records service agreements software subscriptions and renewal dates Monitor recurring subscriptions and report upcoming renewals or changes Schedule internal meetings appointments reminders and administrative deadlines Prepare agendas notes forms spreadsheets reports and internal documents Maintain internal policies procedures templates and shared folders Support document collection electronic filing data entry and record verification Follow up with team members when information forms receipts or approvals are missing Assist with general office coordination and other internal administrative duties as required Required Qualifications Current and valid Dex Professional Specialist Certification DEX-PSP in the Business and Office Operations domain Strong written and spoken English Excellent organizational time-management and attention-to-detail skills Ability to manage multiple administrative tasks and meet deadlines Ability to work independently while remaining responsive to a remote team Ability to handle confidential employee financial and business information professionally Working knowledge of Microsoft Office including Word Excel Outlook and PowerPoint Working knowledge of Google Workspace including Gmail Google Docs Google Sheets Google Drive and Google Calendar Strong data-entry document-management and digital file-organization skills Ability to prepare clear spreadsheets internal documents checklists and reports Basic understanding of office administration and business operations Ability to learn and follow internal procedures accurately Comfortable using AI-assisted tools for administrative work while reviewing all results carefully Reliable internet access and a suitable remote workspace Preferred Qualifications Previous experience in administration office support bookkeeping human resources administration or a related area Internships volunteer work school projects and other relevant entry-level experience will be considered Experience using QuickBooks or similar bookkeeping or accounting software Basic knowledge of bookkeeping expense tracking invoices receipts and financial record organization Experience maintaining employee records onboarding documents or time-off information Familiarity with payroll-support processes without responsibility for final payroll approval Experience managing software subscriptions vendors contracts or renewal schedules Familiarity with customer relationship management document-management or business operations platforms Experience using AI tools for summaries document preparation data organization workflow support or administrative operations Diploma or certificate in business administration office administration bookkeeping accounting human resources or a related field What We Offer Full-time fully remote employment within Canada Practical experience across office administration bookkeeping support and business operations Training guidance and regular feedback Access to current business accounting collaboration documentation and AI-assisted tools Opportunities to take on additional administrative responsibilities as your experience develops Candidates selected for further consideration will be contacted directly by Markage Equal Opportunity and Candidate Communication Markage is an equal opportunity employer committed to fair accessible and inclusive hiring practices. Accommodations are available throughout the recruitment process upon request. We appreciate every application. Only candidates selected for further consideration will be contacted. Please do not call regarding this position. Customer service and general inquiry channels cannot accept or forward job applications. Markage does not accept unsolicited submissions from recruitment agencies for this posting. Pay $52000.00-$58000.00 per year Benefits Dental care Flexible schedule Paid time off Vision care Education Bachelor's Degree (preferred) Language English (required) Licence/Certification Dex Professional Specialist Certification? (required) Work Location Remote