Operations Coordinator Part-Time Remote Compensation $48000–$58000 annually depending on experience Schedule Approximately 30 hours per week including occasional evenings and weekends Location Remote Travel Occasional travel for client meetings and events Help Associations Turn Good Ideas into Well-Executed Programs Avlo Solutions is an association management company that provides the staff systems and day-to-day support professional and trade associations need to serve their members and advance their industries. We are looking for an Operations Coordinator who enjoys bringing order to moving pieces helping people find what they need and making sure important details do not fall through the cracks. This position supports several association clients with a focus on meetings and events member services volunteer support sponsorship coordination and administrative operations. The work is varied and practical. On any given day you might help a member register for a program prepare materials for a committee meeting update membership records or follow up on the next steps for an upcoming conference. You will work with an experienced collaborative remote team and have the opportunity to develop a strong understanding of association operations. Although you will have access to established systems templates and team support you will also be trusted to take ownership of your assignments ask thoughtful questions and keep work moving. What You Will Do Meetings and Events Coordinate conferences educational programs networking events board meetings committee meetings and other association activities. Maintain event timelines task lists schedules and logistical information. Coordinate with venues hotels caterers speakers exhibitors and volunteers. Support registration room assignments signage supplies speaker materials and attendee communications. Prepare agendas meeting packets registration lists name badges logistical instructions and other event materials. Participate in assigned events and provide professional support to attendees volunteers and client leaders. Assist with post-event follow-up recordkeeping and evaluation. Member Services Provide helpful timely and professional assistance to members and non-members by phone and email. Connect members with the programs benefits and information relevant to their needs. Support the membership experience from initial enrollment through renewal including welcoming new members answering account questions and processing record changes. Enter review and maintain accurate membership and contact data in client databases. Pay attention to patterns in member questions and challenges and recommend clearer information or more effective processes when appropriate. Board Committee and Volunteer Support Serve as the staff liaison to assigned committees volunteer groups and other association leadership bodies. Develop professional relationships with board members committee leaders volunteers and other stakeholders. Schedule meetings coordinate attendance prepare and distribute materials and provide administrative support. Attend assigned meetings document decisions and action items and coordinate follow-up. Help volunteer leaders understand timelines processes responsibilities and next steps. Keep committee and governance records organized and current. Provide the structure and follow-through needed to help volunteer-led work move forward. Sponsorship and Partner Coordination Communicate with sponsors exhibitors industry partners and vendors. Assist with sponsorship renewals exhibitor registration benefit fulfillment deadlines and event logistics. Maintain accurate records of contacts agreements benefits payments and outstanding commitments. Help ensure sponsors and partners receive a professional well-organized experience. Association Operations Coordinate recurring client activities projects records schedules correspondence and administrative workflows. Maintain organized and accurate information across client systems and shared files. Use established procedures and templates while adapting them to the current client event audience and circumstances. Collaborate with colleagues responsible for communications registration websites finance and executive leadership. Identify missing information potential delays or conflicting priorities and raise them early enough for the team to respond. Accurately record all working time by client and project in Clockify. Contribute to the continued improvement of Avlo’s systems templates and operating procedures. What Will Help You Succeed You do not need to arrive knowing every system or every association. We can teach those things. You will be most successful in this role if you Enjoy coordinating details and creating structure. Communicate warmly and professionally with many different types of people. Take responsibility for seeing assignments through from beginning to end. Ask questions when you need context or clarification. Notice when information is missing outdated or inconsistent. Can manage several projects and deadlines without losing track of follow-up. Work independently while staying connected and communicating with the team. Remain steady and solutions-oriented when plans change. Are comfortable working across several clients each with its own programs leaders and priorities. Required Qualifications Experience in meeting or event coordination member or customer service association operations administrative support project coordination or a related area. Strong organizational and follow-through skills. Excellent written and verbal communication skills. Careful attention to names dates schedules amounts links attachments and other details. Ability to manage multiple responsibilities and changing priorities. Comfort communicating with members board members volunteers vendors sponsors speakers and colleagues. Ability to work effectively and collaboratively in a remote environment. Ability to learn and use databases project-management systems shared files and online communication platforms. Willingness and ability to consistently maintain complete and accurate time records in Clockify. Availability during designated weekday business hours. Availability for occasional evening and weekend meetings or events. Ability to travel occasionally for client events. Ability to successfully complete a background check. Preferred Qualifications Experience working with a professional association trade association nonprofit organization or association management company. Experience serving as a staff liaison to boards committees or volunteer groups. Experience coordinating conferences educational programs or professional meetings. Experience working with membership databases sponsors exhibitors or event vendors. Familiarity with Microsoft 365 Outlook Teams Monday.com Zoom ChatGPT or association management systems. What Avlo Offers A flexible schedule with clearly established availability expectations. Remote work. Meaningful and varied work across several professional and trade associations. The opportunity to build experience in association management events member service and volunteer relations. A collaborative team that shares information solves problems together and supports professional growth. A role in which strong organization sound judgment and dependable follow-through have a visible impact on clients and the people they serve. If you enjoy helping people coordinating complex details and turning plans into well-executed programs we would like to hear from you. Pay $48000.00 - $58000.00 per year Benefits Flexible schedule Application Question(s) Are you willing and able to successfully complete a background check as a condition of employment? Describe your experience supporting executives leadership teams boards committees or client-facing stakeholders. Include the types of responsibilities you handled such as scheduling meeting preparation follow-up task tracking communications documentation or operational coordination. Describe your direct experience coordinating a conference seminar workshop training program exhibitor/sponsor event or multi-part professional event. Include the size or scope of the event the logistics you were responsible for the stakeholders you coordinated with and how you tracked details through completion. Work Location Remote