Executive Assistant (Remote LATAM)

Executive Assistant / Operations Support to the CEO (Independent Contractor)

Location

Remote — Latin America Engagement Type Independent contractor (services agreement) Availability General overlap with U.S. Eastern Time business hours Coordinates With Founder & CEO (principal) and the C-level team About LoanBud LoanBud is a financial technology company focused on making SBA and small business financing faster clearer and easier to navigate. We work with entrepreneurs across the country looking to start acquire grow or refinance businesses combining technology with lending expertise to help borrowers understand what is financeable connect with the right lenders and move efficiently toward closing. We are a fast-growing company with a strong focus on execution technology customer experience lender relationships and operational excellence. Engagement

Overview

LoanBud is seeking a highly organized proactive and resourceful independent contractor to provide executive assistance and operations support directly to our Founder & CEO. This is not a traditional administrative role focused only on calendars and scheduling. The contractor will help the CEO organize priorities capture and structure ideas coordinate meetings drive follow-up prepare documents and make sure important commitments don't fall through the cracks — becoming a trusted extension of the CEO and helping create a more organized effective operating rhythm around his day. As the engagement matures it will also include selected remote office- and operations-support tasks that keep the wider team running smoothly. The right provider is comfortable working with senior executives employees lenders partners and vendors can take incomplete information ask good questions and turn it into clear next steps and brings strong written English judgment discretion responsiveness and follow-through. Scope of Services The contractor will provide services across the following areas Priority & task management — maintain a centralized system for the CEO's priorities tasks commitments and follow-ups run a brief daily planning check-in track open items and remind responsible parties and deliver a concise daily written summary so nothing gets lost across email Teams meetings or notes. Meeting support & follow-up — attend selected executive product sales operations finance and partnership meetings (roughly 10/week) capture decisions action items owners and deadlines prepare agendas and background distribute follow-ups and chase open items to completion. Turning ideas into action — convert all types of notes rough notes and conversations into structured documents prepare first drafts of briefs process docs project plans and summaries and organize early-stage ideas into clear objectives requirements open questions and next steps before the right product or engineering owner picks them up. Calendar management — manage the CEO's calendar coordinate internal and external meetings resolve conflicts and over time develop the judgment to move shorten decline or reschedule when appropriate. Communication & administrative support — draft emails and internal communications coordinate and track agreements documents and signatures follow up with stakeholders when requested and as trust develops assist with inbox organization and routine responses. Remote office & operations support — take on selected recurring operational and coordination tasks that can be handled remotely helping keep team workflows documents and administrative processes organized. Selected personal & lifestyle coordination (a limited but real part of the role) — reservations travel personal appointments coordinating household or contractor services and occasional personal requests including working with the CEO's family when specifically authorized. Travel & expense support — coordinate roughly 10 business and personal trips per year research and organize flights hotels transport and itineraries and support receipt organization and expense documentation with the finance function.

Required Experience

5+ years as an Executive Assistant Senior EA executive operations professional or similar. Experience directly supporting a founder CEO senior executive or business owner. Excellent written and spoken English and the ability to turn rough information into clear professional documents. Exceptional organization attention to detail and strong follow-through to completion. Strong judgment and prioritization across competing requests able to work independently without constant instruction. Comfortable communicating directly with executives and employees and handling confidential company financial employee and personal information with discretion. Experience with calendars email Microsoft Office or Google Workspace and project/task-management systems. Comfortable learning and using AI tools such as ChatGPT. Able to work across a full U.S. Eastern Time business day and stay highly responsive during business hours.

Nice to Have

Experience supporting a founder/CEO at a fast-growing company fintech financial services lending banking SaaS or technology experience tools such as Notion ClickUp Monday.com Asana or Microsoft Teams drafting project briefs requirements docs SOPs or product documentation supporting both professional and occasional personal responsibilities experience with U.S.-based companies and project management or operations experience. Working Arrangement This is a fully remote independent contractor engagement. The contractor sets their own methods location and equipment and works during a window overlapping U.S. Eastern Time business hours to stay responsive to the CEO and team. Given the nature of executive support real-time availability during business hours is a core feature of the engagement the contractor otherwise determines how the work gets done. A reliable internet connection and professional home working environment are expected. Engagement Terms This is an independent contractor engagement not employment. The contractor is responsible for their own taxes social contributions insurance and any registrations required in their jurisdiction and is not entitled to employee benefits. Service fees will be based on experience capability and the level of ownership the contractor can assume. Fee structure invoicing engagement term and other commercial terms will be discussed during the selection process. The contractor is free to provide services to other clients subject to the availability and confidentiality this engagement requires. Selection Process Interested providers should submit a résumé outlining relevant executive support operations and administrative experience. The process includes conversations with the CEO and team and a short practical exercise evaluating organization and prioritization written communication calendar judgment meeting follow-up task management and the ability to turn a CEO note or rough idea into a structured actionable document. Be Part of Our Growth Story LoanBud is building a better way for entrepreneurs to access capital. We're looking for a provider who wants to work closely with a founder take meaningful ownership and help make a growing company more organized and effective. If you're highly organized proactive trustworthy and take pride in making sure important things actually get done we'd like to hear from you.

Job Type

Full-time

Work Location

Remote