Remote Colombia
Executive Assistant / Operations Support to the CEO (Independent Contractor) Location Remote — Latin America Engagement Type Independent contractor (services agreement) Availability General overlap with U.S. Eastern Time business hours Coordinates With Founder & CEO (principal) and the C-level team About LoanBud LoanBud is a financial technology company focused on making SBA and small business financing faster clearer and easier to navigate. We work with entrepreneurs across the country looking to start acquire grow or refinance businesses combining technology with lending expertise to help borrowers understand what is financeable connect with the right lenders and move efficiently toward closing. We are a fast-growing company with a strong focus on execution technology customer experience lender relationships and operational excellence. Engagement Overview LoanBud is seeking a highly organized proactive and resourceful independent contractor to provide executive assistance and operations support directly to our Founder & CEO. This is not a traditional administrative role focused only on calendars and scheduling. The contractor will help the CEO organize priorities capture and structure ideas coordinate meetings drive follow-up prepare documents and make sure important commitments don't fall through the cracks — becoming a trusted extension of the CEO and helping create a more organized effective operating rhythm around his day. As the engagement matures it will also include selected remote office- and operations-support tasks that keep the wider team running smoothly. The right provider is comfortable working with senior executives employees lenders partners and vendors can take incomplete information ask good questions and turn it into clear next steps and brings strong written English judgment discretion responsiveness and follow-through. Scope of Services The contractor will provide services across the following areas Priority & task management — maintain a centralized system for the CEO's priorities tasks commitments and follow-ups run a brief daily planning check-in track open items and remind responsible parties and deliver a concise daily written summary so nothing gets lost across email Teams meetings or notes. Meeting support & follow-up — attend selected executive product sales operations finance and partnership meetings (roughly 10/week) capture decisions action items owners and deadlines prepare agendas and background distribute follow-ups and chase open items to completion. Turning ideas into action — convert all types of notes rough notes and conversations into structured documents prepare first drafts of briefs process docs project plans and summaries and organize early-stage ideas into clear objectives requirements open questions and next steps before the right product or engineering owner picks them up. Calendar management — manage the CEO's calendar coordinate internal and external meetings resolve conflicts and over time develop the judgment to move shorten decline or reschedule when appropriate. Communication & administrative support — draft emails and internal communications coordinate and track agreements documents and signatures follow up with stakeholders when requested and as trust develops assist with inbox organization and routine responses. Remote office & operations support — take on selected recurring operational and coordination tasks that can be handled remotely helping keep team workflows documents and administrative processes organized. Selected personal & lifestyle coordination (a limited but real part of the role) — reservations travel personal appointments coordinating household or contractor services and occasional personal requests including working with the CEO's family when specifically authorized. Travel & expense support — coordinate roughly 10 business and personal trips per year research and organize flights hotels transport and itineraries and support receipt organization and expense documentation with the finance function. Required Experience 5+ years as an Executive Assistant Senior EA executive operations professional or similar. Experience directly supporting a founder CEO senior executive or business owner. Excellent written and spoken English and the ability to turn rough information into clear professional documents. Exceptional organization attention to detail and strong follow-through to completion. Strong judgment and prioritization across competing requests able to work independently without constant instruction. Comfortable communicating directly with executives and employees and handling confidential company financial employee and personal information with discretion. Experience with calendars email Microsoft Office or Google Workspace and project/task-management systems. Comfortable learning and using AI tools such as ChatGPT. Able to work across a full U.S. Eastern Time business day and stay highly responsive during business hours. Nice to Have Experience supporting a founder/CEO at a fast-growing company fintech financial services lending banking SaaS or technology experience tools such as Notion ClickUp Monday.com Asana or Microsoft Teams drafting project briefs requirements docs SOPs or product documentation supporting both professional and occasional personal responsibilities experience with U.S.-based companies and project management or operations experience. Working Arrangement This is a fully remote independent contractor engagement. The contractor sets their own methods location and equipment and works during a window overlapping U.S. Eastern Time business hours to stay responsive to the CEO and team. Given the nature of executive support real-time availability during business hours is a core feature of the engagement the contractor otherwise determines how the work gets done. A reliable internet connection and professional home working environment are expected. Engagement Terms This is an independent contractor engagement not employment. The contractor is responsible for their own taxes social contributions insurance and any registrations required in their jurisdiction and is not entitled to employee benefits. Service fees will be based on experience capability and the level of ownership the contractor can assume. Fee structure invoicing engagement term and other commercial terms will be discussed during the selection process. The contractor is free to provide services to other clients subject to the availability and confidentiality this engagement requires. Selection Process Interested providers should submit a résumé outlining relevant executive support operations and administrative experience. The process includes conversations with the CEO and team and a short practical exercise evaluating organization and prioritization written communication calendar judgment meeting follow-up task management and the ability to turn a CEO note or rough idea into a structured actionable document. Be Part of Our Growth Story LoanBud is building a better way for entrepreneurs to access capital. We're looking for a provider who wants to work closely with a founder take meaningful ownership and help make a growing company more organized and effective. If you're highly organized proactive trustworthy and take pride in making sure important things actually get done we'd like to hear from you. Job Type Full-time Work Location Remote
Remote Argentina
Role Executive Assistant Company Commitment Full-time Remote Time Zone Eastern Time (EST) Hours Monday to Friday 900 AM – 500 PM Salary 1.900 USD per month. We're looking for a highly organised proactive Executive Assistant to keep two of our executives running smoothly. You'll own their calendars and inboxes prioritising and managing emails and drafting (and eventually sending) follow-ups and next steps on their behalf. You'll also coordinate their meetings end to end booking them ensuring they're briefed beforehand and chasing any follow-up actions afterwards. Alongside this you'll book travel organise their day and make sure nothing falls through the cracks. You may also be asked to adjust and send contracts (NDAs etc.) and manage key files including contracts keeping everything organised. There may be additional ad hoc admin tasks as needed. Above all this role suits someone who works independently. You'll be trusted to run with things anticipate what's needed before being asked and operate with minimal supervision. If you're the kind of person who spots the gap and fills it without waiting for instruction you'll do well here. Key Responsibilities Provide proactive day-to-day EA support to executives including complex diary and calendar management. Act as the right hand to two executives anticipating needs and managing priorities on their behalf. Coordinate internal and external meetings appointments calls and team events managing all logistics end to end. Capture key meeting notes and actions and follow up to ensure they're completed. Prepare adjust send and file executed agreements and contracts. Send timely follow-ups on behalf of the executives. Arrange and book travel preparing detailed itineraries where required. Maintain organised up-to-date records across SharePoint. Maintain the CRM and use LinkedIn to send messages on behalf of the executives (training provided). Identify opportunities to improve processes and drive adoption of new technology and better ways of working. What We're Looking For (Essential) 3–5 years' experience as an Executive Assistant. Proven experience supporting and working directly with senior executives. Excellent communication skills with fluent written and spoken English. Strong calendar and diary management experience including handling complex shifting schedules across multiple stakeholders. The ability to work independently and proactively taking ownership of tasks with minimal supervision. Comfortable acting as the right hand to two executives balancing competing priorities across both. Proficiency with Microsoft 365 experience with LinkedIn and HubSpot a plus. Exceptional organisational skills and the ability to manage a high volume of competing priorities. Strong attention to detail and the ability to work accurately under pressure. If this sounds like a good fit we'd love to hear from you! Job Type Full-time Pay $2800000.00 per month Work Location Remote
Surry Hills, New South Wales, Australia
Role Overview The Executive Assistant (EA) serves as the primary operational partner to the business owner managing executive calendars email communications daily workflows and administrative execution. Reporting directly to the Business Owner/Founder the candidate will create structured systems that free up executive capacity and drive administrative momentum for key initiatives including the rollout of AIO Kids. Responsibilities Executive & Calendar Support Manage the founder's calendar and day-to-day schedule Coordinate meetings appointments and competing priorities Schedule meetings and ensure relevant attendees and information are organized Provide reminders for important meetings deadlines and commitments Help protect the founder's time by maintaining a structured and prioritized schedule Inbox & Communication Management Organize and prioritize incoming emails Identify urgent or high-priority communications requiring attention Draft and coordinate routine responses where appropriate Track outstanding communications and ensure follow-ups are completed Help prevent important messages opportunities or actions from falling through the cracks Meetings & Follow-Up Coordinate internal and external meetings Prepare agendas summaries outlines and supporting information where required Capture key actions and follow-up requirements Track outstanding actions after meetings Coordinate communications with clients partners and other stakeholders Workflow & Business Organization Help maintain a clear and structured workflow across the business Organize priorities tasks deadlines and outstanding actions Develop simple systems and processes to improve day-to-day efficiency Maintain organized digital files and business documentation Identify opportunities to streamline repetitive administrative tasks Help create greater visibility over what needs to happen by when and by whom Special Project & Content Support Provide administrative support for the rollout of new product and content initiatives Assist with organizing and coordinating content Maintain relevant documentation resources and project information Track timelines actions and outstanding deliverables Support communication and coordination associated with company initiatives Help ensure content and administrative tasks progress according to plan Documentation & General Administration Prepare summaries outlines templates and basic business documents Format and organize existing information into clear usable documents Maintain spreadsheets trackers and administrative records Assist with research and information gathering where required Provide general administrative support across changing business priorities Requirements QUALIFICATIONS Previous experience as an Executive Assistant Personal Assistant Senior Virtual Assistant or similar Excellent organizational and time-management skills Strong calendar and inbox management experience Excellent written and verbal English communication Strong attention to detail Ability to manage multiple priorities simultaneously Confident working independently in a remote environment Proactive approach to identifying and completing tasks Strong digital and technology capability Ability to handle confidential information professionally Comfortable supporting a fast-moving founder or business owner Highly Desirable Experience supporting a founder entrepreneur or senior executive directly Experience coordinating content digital projects or program rollouts Strong document preparation and presentation skills Experience using AI tools to improve administrative efficiency Experience developing workflows templates and administrative systems Familiarity with project or task management platforms
London, United Kingdom
Your new company You will be joining a secure engineering environment supporting the operation maintenance and continuous improvement of a business-critical platform and its associated services. The role sits within an established engineering team responsible for ensuring the reliability availability security and performance of systems operating within a secure operational environment. Your new role As a DevOps Engineer you will support platform infrastructure deployment pipelines and live services across AWS-hosted environments. Working closely with development support and platform teams you will help maintain operational stability while contributing to automation infrastructure improvements and service resilience. Key responsibilities Support AWS-hosted infrastructure and platform services. Maintain and develop Infrastructure as Code solutions using Terraform. Support Docker-based applications across development test and production environments. Assist with CI/CD pipeline development and support using Jenkins Groovy and GitLab. Monitor platform health performance and availability using Elastic Kibana and related tools. Investigate and resolve infrastructure deployment and service-related incidents. Support networking technologies including VPNs OpenVPN Transit Gateway and API Gateway. Maintain NGINX PostgreSQL and associated platform services. Contribute to operational resilience disaster recovery and service continuity activities. Perform platform maintenance patching and security updates. Create and maintain technical documentation and operational procedures. Collaborate with development teams to improve deployment processes and automation. Participate in incident response and on-call support activities. Work within established engineering standards security controls and operational processes. Support a 24/7 operational environment and participate in on-call rotas as required. What you'll need to succeed Essential skills and experiencePlatform Engineering & Infrastructure AWS Terraform Docker NGINX PostgreSQL (EC2 and RDS environments) Linux administration Windows administration AWS Transit Gateway AWS API Gateway AWS Virtual Desktop VPN and OpenVPN technologies DevOps & Automation Jenkins Groovy GitLab CI/CD pipeline implementation and support Infrastructure as Code (IaC) Automated deployment processes Configuration management Monitoring & Observability Elastic Kibana Infrastructure monitoring and alerting Performance monitoring Log analysis and troubleshooting Service availability monitoring Root cause analysis Desirable skills and experience Cloud & Platform Technologies AWS SageMaker Python scripting and automation Container orchestration platforms Infrastructure security and hardening Cloud networking and connectivity Application Support Knowledge C .NET JavaScript React REST APIs Microservices architecture COTS Product Experience Supporting Commercial Off-The-Shelf products within secure environments Troubleshooting intelligence analytical or partner-provided systems Exposure to SOLAR MAT or equivalent operational platforms Integration of internally developed applications with third-party products AI & Analytics Experience supporting AI-enabled services Exposure to Large Language Model (LLM) solutions Data analytics and monitoring platforms Additional Skills Strong troubleshooting and analytical skills Excellent communication and stakeholder engagement Experience within highly regulated environments What you'll get in return 12-month contract opportunity Fully remote working Opportunity to support critical secure platform services and cloud infrastructure SC-cleared environment Rate £550 per day via Umbrella How to apply If you're interested in this opportunity apply with your latest CV availability and preferred location. If this role isn't quite right for you please get in touch for a confidential discussion about similar opportunities. isn't quite right for you but you are looking for a new position please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's Privacy Policy and Disclaimers which can be found at hays.co.uk
United States Remote
"About Us Straight Arrow is fearlessly dedicated to exposing the hard truths in the stories that are dividing Americans today. We prize stories that connect to our audiences’ daily lives. Check us out at www.san.com and on the Straight Arrow mobile app. Straight Arrow is on a mission to restore trust in the news by delivering fair fact-based journalism in a media landscape that too often prioritizes outrage over accuracy. Our small but mighty technology team builds and maintains the platforms that makes this mission possible from the SAN.com mobile apps to the web experience and the infrastructure that ties it all together. We move fast build thoughtfully and believe the right engineer can make an outsized difference. The Role We're hiring a Senior Software Engineer specializing in React Native development for our customer-facing mobile app built and shipped in tandem with work on the Straight Arrow website. You will own the mobile codebase end-to-end — from the React Native and Expo layer all the way down to native bridges we've already built into iOS and Android. This is a deeply hands-on role. We're looking for an engineer whose primary impact is the code itself the architecture you choose the patterns you set in the codebase the bugs you don't ship the bar you hold in code review. But you'll also be a force multiplier for the entire engineering team partnering with product design QA and our web engineers to turn complex problems into shipped products. If you're a strong senior engineer who's also been the person teammates lean on for technical direction code review mentorship and ""let me show you how I'd approach that"" this role is built for you. What You'll Do Build new experiences that delight customers. Own architecture and day-to-day development of our React Native / Expo mobile application. Partner closely with our API engineers not as a downstream consumer but as a co-author of requirements and contracts. Work side-by-side with the web engineering team to ship cohesive parallel experiences across platforms coordinate shared patterns shared concerns and shared deadlines. Collaborate daily with product design and QA to translate ambiguous customer problems into clean shippable solutions. Set the technical bar for the mobile codebase through architecture code review testing strategy performance work accessibility and release engineering. Mentor and uplevel other engineers and act as a force multiplier rather than a single point of throughput. Drive technical decisions with a relentless customer focus what we ship has to work in the real world on real devices for real users. What We're Looking For 10+ years of professional software engineering experience with substantial recent experience in React Native development. Deep demonstrated expertise with React Native across both iOS and Android including the practical realities of cross-platform development (platform differences native modules performance app store release processes). Hands-on experience using Expo as a development platform - managed workflow EAS Build / Submit / Update and the tradeoffs involved. Ability to write and maintain native bridges - comfort dropping into Swift/Objective-C and Kotlin/Java when needed. A strong customer focus with a track record of building customer-facing enterprise applications that real people depend on. Experience working with an API helping define requirements shape contracts and contribute to implementation decisions. Demonstrated technical leadership as a senior IC setting architectural direction raising code quality through review and example and helping less-senior engineers grow through pairing and technical guidance. Excellent collaboration skills with cross-functional partners in product design QA and adjacent engineering teams. Strong written and verbal communication comfort operating autonomously in a fully remote environment. Nice to Have Experience integrating with a WordPress backend. Experience with user management and subscription / paywall platforms such as Piano. Experience with CI/CD pipelines and mobile-specific delivery (TestFlight Play Console OTA updates via EAS). Experience working with consent management systems. Experience shipping in a media news or content-heavy product environment. Why This Role Small focused team — your work and your judgment will be visible from day one. Real ownership of a customer-facing mobile codebase not a slice of someone else's roadmap. Cross-functional partnership with product design QA and web teams — fewer silos more impact. Mission-driven work in a media environment that takes its responsibility to readers seriously. The Straight Arrow Mindset Customer-focused - you realize that a great user experience is critical to the success of the company. Data-driven - understanding the importance of good data in driving product decisions. Collaborative - you brainstorm with fellow engineers to come up with solutions to problems. You work effectively with stakeholders translating business needs into technical solutions. Learning-Oriented You stay current with best practices and emerging mobile technologies. Compensation & Benefits The salary range for this position is $150000-$165000 depending on experience and qualifications. SAN offers comprehensive health and wellness coverage that ensures our employees have the care and coverage they need to stay healthy build current and future financial security and maintain work-life balance. All full-time employees and their dependents are eligible to enroll in our benefits. That includes generous paid time off paid holidays and floating holidays health coverage vision and dental plans retirement plans like the company's 401(k) plan with company match and more. Straight Arrow is committed to providing equal employment opportunities for all applicants and employees regardless of race religion gender national origin age disability marital status or veteran status."
United States Fully Remote
About Belltower Fund Group Belltower is empowering world-changing fund investments. Belltower was formed in 2019 as AngelList’s native fund administrator and completed its journey to become an independent company at the end of 2023. Belltower provides fund administration services to the venture space. Our coverage spans syndicates venture funds and first-of-their-kind rolling funds. Our full-service fund management offering streamlines the complexity of running a fund by integrating financial reporting tax compliance portfolio management and other services that managers typically have to cobble together from multiple vendors. Our services combined with AngelList’s software enable us to launch and scale a fund efficiently allowing fund managers to focus on what they do best investing. Since 2019 Belltower has supported 27k+ funds representing over $25B in assets under administration leveraging AngelList’s fund admin software to power the service layer for funds launched on the AngelList platform. About the Role We are seeking a Tax Operations Senior Associate to join our growing tax team. This role is ideal for someone with experience in tax documentation withholding and information reporting who enjoys solving complex operational problems in a fast-paced environment. The Tax Operations Senior Associate will play a key role in executing and improving core tax operations processes across thousands of funds and investors on the Belltower platform. Working closely with tax operations and engineering teams you'll help ensure that tax documentation withholding reporting and compliance workflows are executed accurately and efficiently. This is not a traditional tax role—you'll combine technical tax knowledge with operational execution while helping improve scalable tax processes that support a modern investment platform. Success in this role comes from being curious embracing continuous improvement and using technology to build more scalable and efficient tax operations. You will Execute core tax operations workflows including tax documentation (Forms W-8 W-9 and W-8IMY) intermediary allocations withholding and year-end information reporting (Forms 1099 1042-S and 8805) Prepare review and reconcile tax withholding calculations and reporting to ensure accuracy and compliance Investigate and resolve tax notices by gathering supporting documentation researching issues and coordinating with internal teams Monitor reporting deadlines identify exceptions and escalate issues that may impact tax compliance or delivery timelines Collaborate with tax fund accounting operations engineering and offshore teams to support day-to-day execution and continuously improve tax processes Document procedures assist with testing system enhancements and identify opportunities to simplify automate and improve tax workflows You have 2–5 years of experience in tax operations information reporting public accounting fund administration financial services or a related tax role Experience with U.S. tax documentation withholding and information reporting including familiarity with Forms W-8 W-9 W-8IMY 1099 1042-S or 8805 Experience executing detailed process-driven work with a high degree of accuracy Strong analytical and problem-solving skills with the ability to investigate and resolve operational issues Ability to manage multiple priorities in a fast-paced deadline-driven environment Strong written and verbal communication skills and the ability to collaborate across teams An instinct to question existing processes and use AI and automation to build better ones CPA EA or progress toward obtaining one is preferred If you don’t tick every box above we’d still encourage you to apply. We’re building a diverse team whose skills balance and complement one another. Belltower Funds is a remote-first company. This position is fully remote for anyone in the United States or Canada. Benefits We support our employees in their lives both inside and outside of work. See additional details on our benefits here Belltower Funds is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
United States Fully Remote
About Belltower Fund Group Belltower is empowering world-changing fund investments. Belltower was formed in 2019 as AngelList’s native fund administrator and completed its journey to become an independent company at the end of 2023. Belltower provides fund administration services to the venture space. Our coverage spans syndicates venture funds and first-of-their-kind rolling funds. Our full-service fund management offering streamlines the complexity of running a fund by integrating financial reporting tax compliance portfolio management and other services that managers typically have to cobble together from multiple vendors. Our services combined with AngelList’s software enable us to launch and scale a fund efficiently allowing fund managers to focus on what they do best investing. Since 2019 Belltower has supported 27k+ funds representing over $25B in assets under administration leveraging AngelList’s fund admin software to power the service layer for funds launched on the AngelList platform. About the Role We are seeking a Tax Lead (Crypto) to join our growing tax team. This role is ideal for someone with a strong foundation in crypto tax accounting or fund operations who is ready to take ownership of digital asset tax compliance and operational workflows within a high-scale investment fund environment. The Crypto Tax Lead is part of a specialized team responsible for supporting federal and state income tax compliance transaction reconciliation and reporting for funds holding crypto-related investments on the AngelList platform. This includes reviewing and validating transaction-level activity across wallets exchanges custodians and internal systems identifying and resolving exceptions and analyzing transactions for tax reporting implications and downstream reporting impacts. You will work closely with tax fund accounting engineering and cross-functional operations teams. This is not a typical tax role — you will operate at the intersection of tax digital assets fund operations and product helping scale crypto tax workflows across a rapidly evolving investment platform. Over time you will take increasing ownership of complex transaction analyses reporting processes and operational initiatives. This role is well-suited for someone who is highly organized proactive and comfortable navigating complex crypto transaction activity in a fast-paced environment. You will Support review of U.S. federal and state tax compliance for funds holding crypto-related investments Reconcile digital asset transactions across wallets exchanges custodians and internal systems to support tax reporting accuracy Analyze crypto transactions with tax reporting implications including staking rewards token swaps NFTs stablecoins and internal transfers Support tax basis tracking and maintain transaction-level workpapers and supporting documentation Identify and resolve transaction discrepancies missing activity and reporting exceptions Perform tax-related operational work tied to fund accounting and digital asset reporting workflows Support research and documentation for complex crypto tax matters and evolving digital asset reporting requirements Work cross-functionally with fund accounting finance legal engineering and operations teams to gather information and resolve reporting issues Conduct evaluation and testing of proprietary systems to support reporting accuracy and scalability Identify and implement process improvements to optimize crypto tax workflows Help mentor and support Associates and Senior Associates by reviewing work providing feedback assisting with workflow management and supporting onboarding and training on tax processes and systems Contribute to documentation and operational processes as the crypto tax function scales You have Five (5) or more years of relevant tax experience and/or public accounting private industry accounting or consulting/professional services experience required Bachelor’s degree in Accounting Finance or a related field Working knowledge of federal and state tax concepts and reporting requirements Experience working with crypto transactions wallets exchanges and digital asset reporting workflows Familiarity with crypto-related tax reporting concepts including staking SAFTs warrants token transfers liquidity activity and digital asset basis tracking Experience researching and analyzing complex tax and transaction issues Ability to identify issues investigate discrepancies and propose solutions independently Clear written and verbal communication skills Comfort learning and working within evolving systems and tools CPA certification Attorney (admitted to practice in a U.S. jurisdiction) or Internal Revenue Service Enrolled Agent (“EA”) (or the equivalent of one of these designations) required or working towards If you don’t tick every box above we’d still encourage you to apply. We’re building a diverse team whose skills balance and complement one another. Belltower Funds is a remote-first company. This position is fully remote for anyone in the United States or Canada. Benefits We support our employees in their lives both inside and outside of work. See additional details on our benefits here Belltower Funds is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
Remote
"FreedUp is seeking a proactive and detail-oriented Executive Assistant (EA) to support a Founder and EOS Implementer who runs quarterly and annual sessions for a portfolio of client businesses. This role is ideal for someone who thrives on structure follow-through and turning scattered notes recordings and ideas into organized actionable systems. We re a high-performance team with a culture built around accountability clarity and efficiency. We re looking for a proactive detail-oriented Executive Assistant to directly support our client — helping streamline his session workflow inbox and daily operations so he can stay focused on implementing EOS with clients developing relationships and writing. This is a part-time remote position that requires strong written communication organizational excellence and comfort working with AI-assisted tools like Plaud and Ninety.io. Set up Shared EA by two executives Location Fully Remote- LATAM Job Type Full-Time (this role combines two part-time client engagements — approx. 15-20 hrs/week with each client) Salary $1000– $1800 per month (based on experience and hours) Requirements 3+ years of experience as an Executive Assistant Operations Coordinator or similar role supporting senior leadership or a solo consultant/founder. Excellent written and verbal communication skills. Tech-savvy and comfortable working across a varied digital toolset including AI note-taking and transcription tools. Direct experience with or strong aptitude for quickly learning Plaud (AI recording/transcription device) — you ll be responsible for syncing organizing and turning session recordings into polished summaries. Familiarity with or willingness to learn Ninety.io or similar EOS software (Ninety Bloom Growth/Stretti) used to track client rocks issues and scorecards. Strong organizational and prioritization abilities comfortable building a system from scratch when one doesn t exist yet. Proven ability to manage sensitive information with discretion including personal and financial details. Proactive self-directed and comfortable asking ""what s the best way to capture this?"" rather than waiting to be told. Experience managing both business and personal responsibilities for a founder or executive is a plus. Basic knowledge of bookkeeping invoicing or QuickBooks preferred. Technical Requirements Reliable high-speed internet and a modern home office setup. Key Responsibilities Session Process Management Own the end-to-end workflow around client sessions (roughly 4–10 per month). Handle pre-session prep (venue confirmation invoicing materials) and post-session wrap-up (payment/deposit tracking updating client records and session trackers). Sync and organize recordings from the Plaud device and consolidate Plaud transcripts board photos and handwritten notes into a single clean session summary. Inbox Management Triage the inbox daily toward zero using a four-category system (Action Needed Follow Up If Interested Read) archiving rather than deleting. Draft and send routine responses and post-session follow-up emails from templates and file recurring items (receipts prospecting/spam) into the right folders. Capture System & Content Support Build and maintain a single reliable capture system for to-dos issues and article/content ideas that currently live scattered across Google Tasks Notion and paper notes. Help transform captured thoughts and session observations into draft articles or content pieces. Client Records & EOS Software Keep client journey records and session trackers up to date and maintain data in Ninety.io (or the applicable client s EOS software) to track ratings rocks and outcomes across the client portfolio. Financial & Administrative Support Manage recurring invoicing for client sessions in QuickBooks support basic bookkeeping categorization and bank reconciliation and track personal expense categorization (e.g. via Copilot) as needed. Travel & Event Coordination Book flights and hotels (including via Marriott Bonvoy) and research and plan the annual multi-week summer trip and other travel logistics. Home & Personal Support Manage a separate personal inbox (kept distinct from EOS-affiliated email) pay bills help enroll kids in activities coordinate vehicle maintenance appointments and monitor a legacy personal-project inbox. Reporting & Accountability Provide structured weekly updates on session prep status inbox status and outstanding to-dos and support ongoing refinement of SOPs as new processes are adopted. Tools & Communication Plaud (AI recording/transcription device) — central to session capture comfort managing sync renaming and summary generation is essential. Ninety.io — primary EOS software for tracking client progress rocks and issues. Notion Google Workspace (Gmail Calendar Drive Tasks) QuickBooks Claude ChatGPT NotebookLM 11 Reader. Preferred Communication Text/direct message (daily) email summaries weekly check-in calls. Benefits International experience Opportunity to work remotely from anywhere Supportive and collaborative team environment Learning and development opportunities Potential Performance Bonuses PTO HMO after 3 months"
Remote
"FreedUp is seeking a proactive and detail-oriented Executive Assistant (EA) to support a Founder and EOS Implementer who runs quarterly and annual sessions for a portfolio of client businesses. This role is ideal for someone who thrives on structure follow-through and turning scattered notes recordings and ideas into organized actionable systems. We re a high-performance team with a culture built around accountability clarity and efficiency. We re looking for a proactive detail-oriented Executive Assistant to directly support our client — helping streamline his session workflow inbox and daily operations so he can stay focused on implementing EOS with clients developing relationships and writing. This is a part-time remote position that requires strong written communication organizational excellence and comfort working with AI-assisted tools like Plaud and Ninety.io. Set up Shared EA by two executives Location Fully Remote- LATAM Job Type Full-Time (this role combines two part-time client engagements — approx. 15-20 hrs/week with each client) Salary $1000– $1800 per month (based on experience and hours) Requirements 3+ years of experience as an Executive Assistant Operations Coordinator or similar role supporting senior leadership or a solo consultant/founder. Excellent written and verbal communication skills. Tech-savvy and comfortable working across a varied digital toolset including AI note-taking and transcription tools. Direct experience with or strong aptitude for quickly learning Plaud (AI recording/transcription device) — you ll be responsible for syncing organizing and turning session recordings into polished summaries. Familiarity with or willingness to learn Ninety.io or similar EOS software (Ninety Bloom Growth/Stretti) used to track client rocks issues and scorecards. Strong organizational and prioritization abilities comfortable building a system from scratch when one doesn t exist yet. Proven ability to manage sensitive information with discretion including personal and financial details. Proactive self-directed and comfortable asking ""what s the best way to capture this?"" rather than waiting to be told. Experience managing both business and personal responsibilities for a founder or executive is a plus. Basic knowledge of bookkeeping invoicing or QuickBooks preferred. Technical Requirements Reliable high-speed internet and a modern home office setup. Key Responsibilities Session Process Management Own the end-to-end workflow around client sessions (roughly 4–10 per month). Handle pre-session prep (venue confirmation invoicing materials) and post-session wrap-up (payment/deposit tracking updating client records and session trackers). Sync and organize recordings from the Plaud device and consolidate Plaud transcripts board photos and handwritten notes into a single clean session summary. Inbox Management Triage the inbox daily toward zero using a four-category system (Action Needed Follow Up If Interested Read) archiving rather than deleting. Draft and send routine responses and post-session follow-up emails from templates and file recurring items (receipts prospecting/spam) into the right folders. Capture System & Content Support Build and maintain a single reliable capture system for to-dos issues and article/content ideas that currently live scattered across Google Tasks Notion and paper notes. Help transform captured thoughts and session observations into draft articles or content pieces. Client Records & EOS Software Keep client journey records and session trackers up to date and maintain data in Ninety.io (or the applicable client s EOS software) to track ratings rocks and outcomes across the client portfolio. Financial & Administrative Support Manage recurring invoicing for client sessions in QuickBooks support basic bookkeeping categorization and bank reconciliation and track personal expense categorization (e.g. via Copilot) as needed. Travel & Event Coordination Book flights and hotels (including via Marriott Bonvoy) and research and plan the annual multi-week summer trip and other travel logistics. Home & Personal Support Manage a separate personal inbox (kept distinct from EOS-affiliated email) pay bills help enroll kids in activities coordinate vehicle maintenance appointments and monitor a legacy personal-project inbox. Reporting & Accountability Provide structured weekly updates on session prep status inbox status and outstanding to-dos and support ongoing refinement of SOPs as new processes are adopted. Tools & Communication Plaud (AI recording/transcription device) — central to session capture comfort managing sync renaming and summary generation is essential. Ninety.io — primary EOS software for tracking client progress rocks and issues. Notion Google Workspace (Gmail Calendar Drive Tasks) QuickBooks Claude ChatGPT NotebookLM 11 Reader. Preferred Communication Text/direct message (daily) email summaries weekly check-in calls. Benefits International experience Opportunity to work remotely from anywhere Supportive and collaborative team environment Learning and development opportunities Potential Performance Bonuses PTO HMO after 3 months"
London, United Kingdom Remote
Our everyday digital experiences are in the midst of a realtime revolution. Whether chatting alongside a livestreaming event receiving realtime financial information or working with colleagues in an online collaborative environment - consumers simply expect realtime digital experiences as standard. At Ably we’re not just witnessing this revolution we’re powering it - at scale. At the heart of our mission lies a commitment to putting developers first. Ably provides a suite of products to build extend and deliver powerful digital experiences in realtime delivering billions of messages for millions of devices every day and supporting organizations like Harness EA Panasonic and HubSpot. Working at Ably means helping to build the infrastructure and technology that will power and shape the future of the internet. The opportunity in front of us is immense. And we’d like your help. About this role As our Go-to-Market Engineer you'll be the person who actually builds and owns the systems that make our commercial data and workflows trustworthy not just report on where they're broken. Right now responsibility for Ably's commercial data and workflows is split across a few people and tools each doing good work in their own area but nobody's holding the full picture end to end. That's what we want this person to own. This role sits at the intersection of Sales CS Marketing and Data Engineering. This isn't scoped to one function it's scoped to wherever the commercial systems gap is whether that's a marketing lifecycle problem today or a sales automation problem tomorrow. You might build an agent that flags an ICP account the moment its usage crosses a threshold and drafts the first outreach or a nightly job that reconciles HubSpot and Snowflake data so nobody's arguing about whose number is right. You'll spend most of your time putting infrastructure in place workflows data pipelines AI-driven enrichment and automation. The rest goes into using that infrastructure to find what's actually wrong and fix it data quality audits funnel and conversion analysis and diagnosing gaps in our commercial systems wherever they show up. This isn't a dashboards-on-request role. You won't be handed tickets and told what to build. We want someone who thinks like an owner you see the gap before anyone else notices it decide what's worth building and go build it not because something's on fire but because you can see a better system than the one that exists today. Day to day you will Build and own the systems not just the outputs. The majority (~70%) of this role is building automated workflows data pipelines lead scoring and routing logic and AI-driven enrichment across our CRM sales and marketing stack. You choose the stack and approach we care about reliability not which tool you picked. The other ~30% is using what you've built to run data quality audits diagnose conversion issues and analyse performance. Automate where possible and fix broken or manual workflows wherever you find them. That might be Sales flagging something that isn't automated yet (prospecting outreach data hygiene) poor delivery bounce or open rates on a nurture sequence or a sales process still being done by hand. This role isn't scoped to marketing specifically it's scoped to wherever the gap is. Share HubSpot's day-to-day upkeep including Marketing Hub as part of the team's rotation. This isn't an admin role the job is building systems on top of HubSpot data but routine maintenance is shared across the team. Run data quality audits. Validate enrichment accuracy across our vendors spot-check that account and lead classification is actually correct and dig into why a number's moved rather than shrugging it off. Own conversion and funnel tracking. Map where prospects drop off across our automated systems from first touch through to deal and turn that into something the business can actually act on. Be the connective tissue between commercial and data teams. Take requirements from stakeholders translate them into a working system and push back when a request is really a symptom of something else that needs fixing at the root. Use AI to operate at a scale one person shouldn't otherwise manage. You're comfortable building an AI-assisted enrichment or automation workflow largely unsupervised and you instinctively reach for AI tooling to keep what you build self-sustaining rather than manually maintained. We'd love to talk if you have Experience in Marketing Ops Sales Ops Revenue Ops or a similar cross-functional systems role ideally with AI-driven or automated workflows already under your belt. Comfort working across CRM platforms in general. We use HubSpot but this role exists to build systems using HubSpot data not to become its day-to-day maintainer. If you've worked deeply in Salesforce or another CRM that transfers fine. A track record of building things independently given a data or workflow problem you can pick an appropriate stack and build a working solution without being told how. Hands-on experience with workflow automation tools (n8n Zapier Make or similar). This is a must not a nice-to-have. You should be comfortable designing and shipping a multi-step automated workflow yourself not just configuring templates. You've built with LLMs beyond basic prompting agentic workflows custom AI tooling MCP connections or similar. This is also a must we want evidence you've built something an agent runs not just used a chatbot for research. A systems-thinking mindset and genuine analytical ability. You can look at delivery bounce or open-rate data or a lifecycle funnel and diagnose why it looks the way it does then fix the process that caused it rather than patch the symptom in front of you. Comfort with ambiguity. You've got strong opinions and can hold your own view on what's worth fixing first even when priorities aren't obvious or agreed. Bonus points if you have Familiarity with the Claude stack specifically (Claude Code Claude API MCP). This is what we use internally so prior exposure is preferred though not required. Experience with lead lifecycle/funnel models (MQL SAL PQL SQL) and how scoring and routing logic works in practice. What’s it like to work at Ably? We’re tackling planet-scale problems and our ambitions are a testament to that. You’ll join a successful deeply motivated and collaborative team that thrives on innovation experimentation and autonomy. To get a sense of life at Ably visit our careers page . You can also read about the origins of Ably's core values on our blog We believe in fostering a culture that's built on inclusivity and mutual respect among all team members and we recognise that each individual is different and will want to be supported in their role in different ways. We provide a range of perks and benefits to aid folks' development and wellbeing allowing them to be their best selves and do great work. A remote-first and flexible work environment. UK-based teams come together in person once per month in our London hub (next to Old Street) and we get together as a company twice per year. Aside from that you’re welcome to work wherever suits best for you. Equity. We’re a growing start-up and we want all team to members to share in the success of the company through our EMI share options programme. Enhanced holiday allowance. Our policy provides Ablyans with 28 days of paid annual leave (27 regular days plus a day off to enjoy your birthday). Enhanced parental leave package so that you can take the time you need to get to know your new family member rest and recover. Home workstation budget of £500 on joining (and £150 p/a thereafter) so that your home office is set up to serve you well and that you have everything you need to work comfortably. Personal learning and development budget of £1000 annually and 5% L&D time during working hours to focus on improving your skillset. Private healthcare with BUPA. Medical cash plan to cover a range medical and dental costs. Mental wellbeing coaching and counselling from Self Space. Monthly wellbeing budget via Juno. Life assurance and income protection. Access to Tech & Cycle to Work schemes. Weekly snack allowance for our end-of-week “Need To Know” meeting. A fully-paid one-month sabbatical after five years with Ably. Diversity Inclusion & Belonging at Ably We believe our differences as individuals is what makes us great. Our people are at the heart of what we do and we encourage everyone to be their most authentic self at Ably we see inclusivity and openness as fundamental to creating long-term success as an organization. We encourage applications from all backgrounds regardless of age disability gender sexual orientation parental status race religion educational background or neurodiversity. Ably has an amazing opportunity ahead of us and we want anyone to be able to contribute to that opportunity. If you enjoy working as part of a technology company value open source and love solving hard problems - then we’d love to hear from you regardless of whether you fit the job description exactly or not. If in doubt drop us an email we’d be more than happy to give you some advice on your application.
unlock: sign-up for free / login and use the searches from your home page
🔥 job listings updated in real time
For 31 similar EA position(s) we've listed yesterday we've checked the salary ranges, as posted, and the resulting overall range is: 33K - 221K USD.
For 996 similar EA position(s) we've listed in the previous 30 days we've processed the salary ranges data as posted by employers in job descriptions and the resulting overall range is: 1 - 401K USD.
View highest-paying jobNote: If any discrepancies or 'wild' numbers appear this could be because of: typos in job postings, data source errors, ghost jobs, etc. We do not modify salary data inserted in JDs by employers nor use estimates.
Login & search by other job titles, a specific location or any keyword.
Additional custom search filters are available once you login.